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Supervisor, Fleet Management

4 months ago

Cambridge, Canada Region of Waterloo Full time

**Job Req ID**:1086**Department**:Fleet ServicesSupervisor, Fleet Management

**Job Number**:1086**Job Type**: Full-Time
- **Temp Contract Length**:
**Location**: 100 Maple Grove Rd - Regional Operations Centre
- **Job Category**: Other
- **Number of Positions**:1
- **Department**: Fleet Services
- **Division**: Engineering and Environmental Services
- **Hours of Work**: 35
- **Union**: Management/Management Support
- **Grade**: Management/Management Support Grade 07
- **Salary Range**: $97,825.00 - $122,285.80**Posting Date**:May 30, 2024**Our Story**:

- Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect and innovation.- This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.The Role
Supervises corporate fleet asset management and performance plans (approximately 850 vehicles including police/excluding transit). Coordinates the annual update of corporate fleet 10-year capital replacement and procurement plans. Leads fleet acquisition and rationalization processes and quality assurance programs. Provides advice to client departments, and conducts business needs and functional requirement reviews. Supervises administration of the fleet management information system (FMIS), data, and reporting.
- Duties/Responsibilities
- Supervises a Fleet Coordinator, Fleet Analyst, and Fleet Clerk.
- Administers policy and procedures developed with Manager, for corporate fleet asset management, procurement, acquisition and remarketing, quality assurance programs, motor pool, vehicle up-fitting, utilization, warranty, and FMIS. Ensures related documents and manuals are in place, monitored, and updated.
- Jointly supervises administration of FMIS. Monitors and audits to ensure data integrity/accuracy of vehicle/equipment information, analysis, and reporting, and training/support to users, including for inclusion in asset management capital replacement plan programs.
- Acts as a main point of contact for staff/management, and provides technical advice related to procurement planning, acquisition and remarketing, capital replacement financing, new vehicle/equipment requirements, and other issues. Supervises fleet motor pool structure, and redeployment of vehicles to support seasonal and long term needs. Coordinates contract agreements for vehicle/equipment rentals not supported by the motor pool.
- Supervises the coordination/facilitation of meetings with project teams and client departments. Receives and analyses client requests for new vehicles and equipment; validates needs; identifies solutions; submits recommendations; and assists Manager to create reports for Council/CAO approval.
- Develops and maintains classifications and condition index structures for vehicles and equipment. Supervises new vehicle and component warranty claims and coordinates warranty administration.
- Assists Manager to prepare capital and operating budgets. Administers and monitors same, including annual procurement budget. Prepares and signs purchase orders. Approves invoices and purchase requisitions. Has a P-card.
- Coordinates procurement and service contracts for vehicle and equipment up-fitting, conversion, and specialized work (e.g., police patrol conversion, pickup and van outfitting, fabrication and modification). Maintains related cost/performance data. Leads vehicle equipment design and system/equipment selection groups. Ensures collection and maintenance of new vehicle and equipment information.
- Jointly supervises a 24-hour fleet emergency service response program.
- Leads technological assessment projects. Researches technology, vehicles/equipment, and environmental issues.
- Has contact with vendors and agencies, including Ministries regarding fleet-related information needs. Reviews equipment requirements with vendors and coordinates vehicle demonstrations, rentals, specification research, training, and warranty adjustments. Establishes user needs and reviews equipment utilization and performance with client departments and contracted services.
- Performs related duties as required.
- Knowledge, Skills, and Abilities
- Knowledge of fleet and asset management practices, procedures, and standards; capital replacement planning; life-cycle management; utilization management; procurement; light/heavy vehicle/equipment mechanical systems and technologies; asset and financial management; risk management; maintenance management systems; and vehicle and equipment maintenance practices, normally acquire