Office Assistant
4 months ago
Work Term: Temporary
- Work Language: English
- Hours: 20 to 25 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
**Work setting**:
- Office
- Accounting firm
**Tasks**:
- Receive and forward telephone or electronic enquiries
- Work on reports from manual or electronic files, inventories and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Perform data entry
- Provide customer service
- File material in storage area
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
- Store, update and retrieve financial data
**Computer and technology knowledge**:
- MS Word
- Adobe Acrobat Reader
- MS Excel
- MS Outlook
- Electronic mail
- Desktop publishing software
**Equipment and machinery experience**:
- Scanner
**Security and safety**:
- Criminal record check
- Reference required
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Sitting
- Attention to detail
- Work with mínimal supervision
**Personal suitability**:
- Adaptability
- Collaborative
- Efficiency
- Energetic
- Goal-oriented
- Hardworking
- Positive attitude
- Quick learner
- Time management
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Punctuality
- Team player
**Screening questions**:
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Other benefits**:
- Learning/training paid by employer
- Parking available
-
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