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Office Admin

4 months ago

London, Canada Purifics Water Inc Full time

Purifics Water Inc, provides Complete Water Purification Solutions with Sustainable Economic and Environmental Advantages based on our market-disruptive technology to the global market.

We seek an Office Manager who is talented, enthusiastic, friendly, and efficient to act as a key player. This permanent position can grow with time and experience.

Your organizational skills and management experience will set a firm foundation. In a dynamic environment. You will wear many hats and need the skills to change from one task to another task quickly and efficiently

You will join a small integrated team that needs a keystone person to support the whole team and play a vital part in ensuring things happen correctly and on time. You will be in charge of your own day with the flexibility and authority to get things done. There will be crossover responsibility with Marketing and Accounting.

**Key Attributes**:

- Excellent knowledge of information technology, procurement, and logistics
- Exceptional organizational and time management
- Solid knowledge and advanced experience with MS Office Suite
- Independent problem-solver who sees a need and finds the solution
- Ability to communicate effectively both orally and written
- Experience in a similar role with a global perspective
- Team player and multi-tasker who is the calm in the (occasional) storm
- Post-Secondary Education

**Duties**
- Office_
- Manage communications Address correspondence and inquires.
- Plan and Manage Weekly/monthly staff meetings
- Ensure Office/ Building issues are addressed (utilities, maintenance, grass, snow, cleaners, security, internet, insurance policies of vehicles, building and pilots/shipping)
- Purchase and Maintenance of Office Equipment - printers, phones, alarms, computers
- Manage Office Computer systems - liaisons with IT support vendors,
- Maintain Electronic and Paper Files of Company Information
- Verify Computer Back-up (Tapes & Online) and Security Systems.
- Maintain Master File copies of important documents, ESN, Etc.
- Design and Implement procedural and policies to improve operational efficiency
- Travel arrangements
- Shipping_
- To/From clients (water samples)
- To/ From vendors (parts and office purchases & RMA’s)
- Arrange fork-lifts, cranes and trucks for delivery of Systems (international)
- Custom Paperwork and Tracking
- Pilot systems location changes and tracking
- Human Resources _
- Manage employee benefits
- Review and update policy & procedures manuals
- Oversee Schedules of staff
- Special Events
- Keep Management Informed of pertinent information
- Job posting and resume screening - assist with the hiring process
- Business Development_
- Point of contact for Vendors
- Ordering and follow-up of materials (PO’s)
- Liaison with administrative tasks/ documentation for Reps and Clients
- Arrange Training / Info Sessions
- Assist with writing proposals
- Trade show management
- Abstract Submissions
- Documentation
- H & S Rep_
- Organizing Employee Training (H&S, WIMMS, First Aid)
- Documentation for Health & Safety meetings, updates, procedures, compliance.

*
**How to Apply**:
**Benefits**:

- Casual dress
- Extended health care

Schedule:

- 8 hour shift

Work Location: One location