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Facilities Coordinator

3 months ago

Ottawa, Canada CBRE Full time

**Facilities Coordinator**

**Job ID**
- 144871**Posted**
- 28-Nov-2023**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Facilities Management

**Location(s)**

Ottawa - Ontario - Canada

**JOB SUMMARY**
- The purpose of this position is to provide assistance to the facility management team to ensure the successful completion of client facility needs.**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.- Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.- Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.- Maintains files on work orders, proposals, and department files.- Creates vendor files and checks accuracy on completed paperwork submitted- by vendors.- Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.- Assists with the inspections on the facility campus.-
- Assist with process and procedure training.Equipment Data Collection & Maintenance - Maintains and updates equipment data base and preventative maintenance program.
- Other duties may be assigned.**SUPERVISORY RESPONSIBILITIES**
- No formal supervisory responsibilities in this position.**QUALIFICATIONS**
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.- The requirements listed below are representative of the knowledge, skill, and/or ability required.- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

**EDUCATION and EXPERIENCE**
- High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.**CERTIFICATES and/or LICENSES**
- None**COMMUNICATION SKILLS**
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.**FINANCIAL KNOWLEDGE**
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.**REASONING ABILITY**
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.**OTHER SKILLS and/or ABILITIES**
- Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.- Experience with CMMS systems strongly preferred.**SCOPE OF RESPONSIBILITY**
- Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.**CBRE GWS**
- CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.**Find out more