Contract

1 month ago

Toronto, Canada Green Shield Full time

**WHO WE ARE**
When it comes to health, we’re always looking for ways to push for better. It’s why we were founded in the first place. In 1957, our founder, pharmacist William Wilkinson, witnessed a mother sacrifice her health by forgoing her own medicine to pay for her sick daughter’s prescription. He knew there had to be a better way. So, he introduced North America’s first prepaid drug plan, and GreenShield was born as a not-for-profit with a mission to support better health for all Canadians.

We aren’t just a health and benefits company. We’re the only not-for-profit social enterprise that brings worlds of coverage and care together, all in one place.
We’re noble challengers, purposefully building a better way and we need the best people to help us create a more holistic approach that takes care of the mind and body.

Our mission is to create better health for all Canadians, and we know that starts with our employees.

**THE ROLE IN A NUTSHELL**
- This is a 12 month contract.

The Board Affairs Coordinator plays a critical role directly supporting the daily activities of GreenShield’s Board Affairs department. Reporting to the Acting Associate General Counsel, Corporate Governance, the Board Affairs Coordinator is responsible for coordinating and supporting the work of the Board of Directors and Board Committees for various entities within GreenShield as directed.

This position requires an individual with experience in Board governance and logistics, including direct Board member support as well as strong skills in critical thinking, organization, coordination and time management, verbal and written communications as well as an appetite for learning.

This position may also involve executive administrative support for the VP Legal, General Counsel and Corporate Secretary.

To excel, this individual must be nimble, flexible and embrace opportunities to get involved with initiatives related to all aspects of the Board Affairs portfolio.

**THIS ROLE WILL BE RESPONSIBLE FOR**
- Coordinating the orientation of new Board members, Officers and Committee Chairs.
- Assisting in the timely preparation, drafting, publishing and dissemination of Board-related materials including but not limited to: agendas, minutes, annual work plans, presentations, action lists, executive summaries etc. for the Board and Board Committee meetings, utilizing Diligent.
- Initiating changes to Board of Director policies, procedures and the Board Manual as required or requested.
- Overseeing the Board and Board Committee calendars; helping determine and plan the frequency of meetings.
- Managing complex calendars and coordinating travel venues, meals, special accommodations and hotel arrangements for Board members and management involved in Board Affairs.
- Scheduling calls and Board meetings, as required or requested.
- Overseeing contractors, vendors and consultants supporting a wide range of Board activities.
- Planning and managing events and logistics for Board-related events, including quarterly meetings, ad hoc meetings, Annual General Meetings and Board Strategy Days.
- Coordinating internal and external presentations and speakers for Board-related events.
- Analyzing and tracking information and follow-up items utilizing various databases and spreadsheets; generating applicable reports and documents.
- Supporting the day-to-day operations of Board Affairs and other tasks as assigned.

**WHO WE'RE LOOKING FOR**
We’re not looking for just anyone. We’re looking for a unique individual with a big brain and a big heart who wants to help us create better health for all Canadians.
- A diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent
- A minimum of five years’ experience working with Boards and committees; experience working in a highly-regulated business environment and with multiple entities in an organization is preferred
- Ability to communicate effectively with all levels of GreenShield staff including management and executive leadership, as well as external stakeholders
- Possesses excellent interpersonal and communication skills, works collaboratively and is proactive and solutions-driven
- Demonstrates a high level of discretion and tact when handling confidential information
- Has a high attention to detail with strong organizational skills to ensure processes are in place to meet the needs of GreenShield’s Boards, management and executive leadership with respect to workflow, schedules, reporting, etc.
- Possesses excellent time-management skills with the ability to work under pressure to meet varying deadlines, while maintaining a positive, solutions-focused and team-driven approach
- Knowledge of good database/records management practices
- Ability to travel on occasion

**THE NICE TO HAVES**
- Bilingual (English and French)

**THE CULTURE**
We believe a career should be meaningful. Not just a means to earn a living. Our cultur

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