Executive Assistant

2 weeks ago


Stony Plain, Canada I Have A Chance Support Services Ltd. Full time

**JOB OPPORTUNITY: EXECUTIVE ASSISTANT**

**LOCATION: STONY PLAIN, AB**

**ABOUT US: Join** our distinguished team at I Have a Chance Support Services Ltd. (IHAC) and play a pivotal role in enhancing the lives of individuals in need. At IHAC, we are devoted to creating an enriching and inclusive environment for our clients where they can thrive and embrace life's diverse experiences. We are dedicated to empowering to individuals in our care facing mental illness with commitment to fostering independence, we create nurturing environmental that inspire growth, development & meaningful experience join us in making a positive impact on the lives of vulnerable population. Join our dedicated team at I Have a Chance Support Services Ltd. as an Executive Assistant. We are seeking an enthusiastic and creative individual who will lead our efforts in providing exceptional care and support to individuals on their journey to independence. Strives to support and encourage people on a route to independence.

**JOB POSITION**: Full-time, Permanent

**SALARY**:$50,000.00-$55,000.00 per year

Hours
- Monday to Thursday 8:30 AM to 4:00 PM. Friday 8:30 AM to 2:30 PM, unless required to stay.
- Extended hours
- Flex hours
- Full time

**WHAT WE OFFER**:

- Employer Paid Benefits, Including dental and extended Health Care.
- A competitive starting salary.
- On-site free parking.
- Collaborative and Inclusive Environment.
- Vacation entitlements, including a paid holiday break in December.
- Paid Time off & PTO for sick days for 24 hours (after six months of employment).
- Engaging and Vibrant Workplace Culture.
- Employee assistance program.
- Access to abundant training and development opportunities.
- Team-Building activities.
- A fun and engaging workplace.

**ROLE SUMMARY**:
The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operations Officer (COO) and Chief Finance Officer (CFO). Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management, and the public. Other duties shall be assigned as necessary.

**ADMINISTRATIVE SUPPORT**
- Provide direct administrative and office management support to all members of the executive team, as directed.
- Maintain work schedules and calendars of executive management, particularly the COO and CFO
- Prepare travel schedules, book travel arrangements, and make reservations for employees.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Receive and screen all inbound telephone calls.
- Troubleshoot and/or escalate office administration issues.
- Receive incoming mail.
- Review, evaluate, and distribute priority correspondence for executive team.
- Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other people.
- Support agency event planning in conjunction with executive and senior management

**QUALIFICATIONS**

**The Executive Assistant is required to have the following mandatory qualifications**:

- Post Secondary Diploma in Business Administration, or relevant discipline, required.
- Secondary School Diploma required.
- Knowledge of finance practices is an asset.
- 5-7 years' experience in an Administrative role preferred.
- Strong knowledge of office procedures and practices.
- Keen attention to details.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
- Resourceful and flexible.
- Proven organizational and time management skills.

**FISCAL RESPONSIBILITIES**
- Complete all necessary reports and records related to the department as required.
- Organize invoices and accounts payable.
- Reconcile Credit Card Receipts regularly.
- Complete annual Income Tax returns for individuals in care
- Complete expense reports, pay invoices, and other related duties.

**QUALITY ASSURANCE AND OPERATIONS SUPPORT**
- Compile and audit all month end paperwork for Support Homes
- Report in deficiencies and procedural inaccuracies in month end paperwork
- Liase with community-based vendors such as fire and health
- Maintain Support Home paperwork files.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company car
- Disability insurance
- Employee assistance program
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Stony Plain, AB T7Z 0E5: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

Work Location: In person


  • Executive Assistant

    3 weeks ago


    Stony Plain, Canada WestView Health Foundation Full time

    Job Title: Executive Assistant Job Summary: **Responsibilities**: - Manage executive calendars, including scheduling meetings and appointments - Prepare and edit correspondence, communications, presentations, and other documents - Assist in the preparation of meetings, including agendas and materials - Maintain office filing systems and ensure...


  • Stony Plain, Canada HRD Homes- Home Reflections Design Inc. Full time

    **Job description** Join a fast-growing custom home builder team. We are committed to becoming the leading custom home builder in the Edmonton surrounding area. As a growing business, HRD Homes needs people that are team players, who enjoy collaborating to ensure our clients have stunning homes, an amazing build experience, and a quality home to enjoy for...

  • Receptionist

    7 days ago


    Stony Plain, Canada Meridian Housing Foundation Full time

    **Position Summary** Reporting to the Executive Director, the Receptionist is responsible for ensuring smooth and effective operations of the front office of the Administration building at Meridian Housing Foundation. This position provides a high standard of service to visitors, residents, MHF staff and other vendors and contractors, as well as assisting...


  • Stony Plain, Canada 123Dentist Full time

    The team at Stony Plain Dental Centre are looking to add a new Dental Receptionist Team Lead on a full-time basis! The ideal Receptionist for our team is someone who not only loves interacting with patients and being their first point of contact but also enjoys working behind the scenes to organize and execute the day to day administration and coordination...


  • Stony Plain, Canada Barrier Group Inc. Full time

    Job Title: Junior Coating Estimator Company: Barrier Group Location: Stony Plain Employment Type: Full-Time About Us: Barrier Group is a leader in the Oil & Gas industry, specializing in high-quality coatings and protective solutions. Our commitment to excellence, innovation, and client satisfaction has made us a trusted partner in the industry. We are...

  • Marketing Manager

    3 weeks ago


    Stony Plain, Canada INNhotels Full time

    At INNHotels, our mission to share our Canadian experience of tourism, culture, and history with our guests begins first and foremost with our employees/team/staff that deliver this exceptional, quality experience. We wouldn’t be a leader in hospitality, sustainable tourism, or community development without the wonderful people that work with us to grow...

  • Maintenance Attendant

    3 weeks ago


    Stony Plain, Canada Best Western Sunrise Inn & Suites Full time

    **Job Summary**: We are seeking a hands-on, guest-oriented individual that considers themselves a “jack-of-all-trades” type. Using power tools and hand tools, our maintenance team provides general labour, maintenance assistance and preventative maintenance functions for the Maintenance Department of the hotel. **Duties**: - Maintain the overall good...


  • Stony Plain, Canada Best Western Sunrise Inn & Suites Full time

    **Job Summary**: We are seeking a hands-on, guest-oriented individual that considers themselves a “jack-of-all-trades” type. Using power tools and hand tools, our maintenance team provides general labour, maintenance assistance and preventative maintenance functions for the Maintenance Department of the hotel. **Duties**: - Maintain the overall good...


  • Stony Plain, Canada INNhotels Full time

    **Job Summary**: We are seeking a hands-on, guest-oriented individual that considers themselves a “jack-of-all-trades” type. Using power tools and hand tools, our maintenance team provides general labour, maintenance assistance and preventative maintenance functions for the Maintenance Department of the hotel. **Responsibilities**: - Maintain the...


  • Stony Plain, Canada INNhotels Full time

    **Job Summary**: We are seeking a hands-on, guest-oriented individual that considers themselves a “jack-of-all-trades” type. Using power tools and hand tools, our maintenance team provides general labour, maintenance assistance and preventative maintenance functions for the Maintenance Department of the hotel. **Responsibilities**: - Maintain the...

  • Sales Manager

    3 weeks ago


    Stony Plain, Canada XCMG Canada Full time

    **Job Summary** XCMG Canada Ltd. is currently seeking energetic individuals to join a growing and dynamic team as Sales Managers at our Canadian headquarters located in **Stony Plain, AB** and our office located in **Hamilton, ON**. We value individual contributions and foster a culture where work is both impactful and enjoyable. Join us in a workplace that...


  • Stony Plain, Canada Amplifon Group Full time

    **Position Summary**:As a Client Care Coordinator, you change lives by empowering people to rediscover all the emotions of sound. You create an exceptional client experience, by going the extra mile to foster an inclusive, welcoming, and people-oriented environment. You build trusted relationships with your clients from the moment they step into our door, by...

  • Dishwasher

    4 weeks ago


    Stony Plain, Canada Power Plant Grill Full time

    **Job Summary** We are seeking an enthusiastic, hard-working individual to join our kitchen team. He or she will be responsible for providing fast and effective cleaning of all kitchen utensils, dishware, glassware and pots, and maintaining the kitchen area clean and tidy at all times. Kitchen Prep of food also required. Chopping vegetables...

  • Project Coordinator

    3 weeks ago


    Stony Plain, Canada American Process Group Full time

    Our Company, a unique and very specialized mid-sized publicly owned dredging and dewatering business, is seeking a fulltime Project Coordinator at an Entry to Intermediate level to support the Project Managers and project team by completing various multifaceted project related functions as listed below. **Position Overview**: The Project Coordinator acts as...

  • Shop Coordinator

    4 days ago


    Stony Plain, Canada RJ Maclean Inc Full time

    **Shop Coordinator** **The Company**: RJ MacLean Tank Services company’s combination of approaches establishes safer and more efficient tank cleaning. We provide a well-rounded and fully-integrated approach to ensure RJ MacLean as a unique player; providing all-encompassing environmental solutions. RJ MacLean recognizes the critical importance of an...


  • Stony Plain, Canada Meridian Housing Foundation Full time

    Meridian Housing Foundation is seeking a full-time Maintenance Administrator to join our team. Working closely with the Maintenance Supervisor, the Maintenance Administrator supports the Maintenance Department with administrative duties including assisting with Preventative Maintenance, the Contractor Management Program, Inventory Management, and ensuring...

  • Hse Supervisor

    3 weeks ago


    Stony Plain, Canada Willows Construction (2001) Ltd. Full time

    Willows Construction is currently looking for an **HSE Manager **to join our team. **Position Scope** To facilitate adoption of industry leading HSE practices and behaviors on Willows Construction's Sites. To enable ownership of safety by project /site leaders and their teams by providing them with proactive coaching and expert HSE guidance. Long term...

  • Produce Manager

    3 days ago


    Stony Plain, Canada Federated Co-operatives Limited Full time

    What you’ll do: Responsible for the day-to-day execution of tasks and may be involved in the planning for the direction of their department. Achieve budgeted goals related to sales, margin, expenses, and inventory and execute sales strategies that support North Central Co-op’s vision. Achieve established objectives in terms of brand, service...


  • Stony Plain, Canada INNhotels Full time

    At INNHotels, our mission to share our Canadian experience of tourism, culture, and history with our guests begins first and foremost with our employees/team/staff that deliver this exceptional, quality experience. We wouldn’t be a leader in hospitality, sustainable tourism, or community development without the wonderful people that work with us to grow...


  • Stony Plain, Canada Revolution Boutique Full time

    Revolution boutique is seeking driven individuals that have a passion for fashion and sales, to join our amazing team as a Sales Associate! **Store Hours**: Monday to Friday 10:00 to 6:00 and Saturday 10:00 t0 5:00 **Job Type**:Part time **Location**: Stony Plain **What We Offer**: - Work life balance - Clothing discount - Cash bonus incentives **Role...