Executive Real Estate Assistant

4 months ago


Victoria, Canada New Chapter Real Estate Full time

New Chapter Real Estate Team is an exciting place for growth. As a small team made up of 4 agents and 1 support staff, we strive to go above and beyond for our clients and provide them the best guidance and experience during their Real Estate transactions.

Overview:
We are seeking a highly organized and detail-oriented individual to join our team as an Executive Administrative Assistant. As an Executive Administrative Assistant, you will provide comprehensive administrative support to our small team and contribute to the smooth operation of our organization.

**Responsibilities**:

- Manage calendars, schedule appointments, and arrange meetings.
- Assist in the preparation of real estate documents such as contracts, leases, and listings.
- Submit documents for review and file compliancy.
- Conduct research on real estate market trends, property values, and zoning regulations.
- Coordinate with other team members to ensure a smooth and efficient workflow.
- Prepare reports and presentations for the Executive and other team members.
- Handle confidential information with discretion
- Perform other administrative tasks as needed.

Qualifications:

- 2+ years of experience in a similar high volume role, preferably in the real estate industry.
- Strong organizational and time-management/ priortization skills.
- Excellent communication skills, both written and verbal.
- Familiarity with Google Suite (Docs, Sheets, Drive) for document management.
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Experience handling multiple projects simultaneously while meeting deadlines.

We offer competitive salary and paid time off. If you are a self-motivated individual with a passion for real estate and providing exceptional administrative support, we encourage you to apply.

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

**Benefits**:

- Flexible schedule
- Paid time off
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (required)

Work Location: Hybrid remote in Victoria, BC V8Z 3K6


  • Executive Assistant

    3 months ago


    Victoria, Canada Victoria Real Estate Board (VREB) Full time

    The Victoria Real Estate Board is a member-based trade association that employs 19 staff members who provide excellent service, education, and technology products to approximately 1,650 licensed REALTORS® working in 100 real estate brokerages across Greater Victoria and the southern Gulf Islands. A well-tenured team, with many longstanding staff, the...


  • Victoria, Canada DEZ DALJIT MAHAL PERSONAL REAL ESTATE CORPORATION Full time

    Education: - Expérience: **Education**: - Bachelor's degree - or equivalent experience **Work setting**: - Willing to relocate **Tasks**: - Schedule and confirm appointments - Maintain filing system - Prepare financial statements and reports - Prepare and key in correspondence and legal documents - Review and proofread documents and correspondence to...

  • Real Estate Assistant

    3 weeks ago


    Victoria, Canada Pinnacle Homes Group Full time

    **Job Title**: Real Estate Sales Coordinator **Overview**: Pinnacle Homes Group is seeking an innovative and experienced Real Estate Sales Coordinator to enhance our brand presence and drive significant growth in mandates and successful deal closures. This role requires a blend of creative marketing prowess and operational acumen to ensure our team...

  • Real Estate Assistant

    4 months ago


    Victoria, Canada Toker Property Group Full time

    **About us** Toker Property Group is a dynamic and fast-growing real estate team dedicated to providing exceptional service to our clients in the Victoria area. Our goal is to provide exceptional customer service to our clients and Always go the extra mile! **Job Overview**: We are seeking a dedicated and organized Real Estate Team Assistant (Unlicensed)...

  • Real Estate Agent

    1 day ago


    Victoria, Canada D. Kevin Jones PREC Full time

    **Job Overview** **Duties**: - Assist clients in buying and selling properties - Conduct property showings and open houses - Negotiate contracts and terms of sale - Provide guidance and assistance to clients throughout the transaction process - Stay updated on real estate market trends and property values - Collaborate with other real estate agents and...


  • Victoria, British Columbia, Canada WP Osborne Executive Search Inc. Full time

    Job DescriptionWP Osborne Executive Search Inc. is seeking a highly skilled Senior Development Manager to join their team.Job SummaryThe Senior Development Manager will be responsible for leading and mentoring a team of experienced development professionals to deliver on a substantial portfolio of residential and mixed-use projects. The ideal candidate will...


  • Victoria, Canada Beacon Community Services Full time

    **Benefits Include**: - Making a difference in people's lives every day - Comprehensive extended health and dental - Hybrid/work-from-home options - Municipal Pension Plan with employer contributions - Generous paid time off to start **Location**: 2723 Quadra Street, Victoria **Days/Hours of Work**: Monday to Friday 8:30 to 4:30 (37.5 hours per...


  • Victoria, Canada Reimagine Work Full time

    **Position Title**: Director of Real Estate Development **Location**:2723 Quadra Street **Days/Hours of Work**:Monday to Friday 8:30 to 4:30 (37.5 hours per week) **Compensation: $117,000 -$130,000** **WHO WE ARE** Since 1974, Beacon has evolved into a cornerstone of support and impact, reflecting the passion and dedication of those who recognized the...


  • Victoria, British Columbia, Canada Royal Bank of Canada Full time

    Position OverviewAs a Director within the Royal Bank of Canada Real Estate division, you will play a pivotal role in driving business growth and overseeing a diverse portfolio of commercial real estate clients.Key ResponsibilitiesLead business development initiatives to enhance client relationships and expand service offerings.Manage a comprehensive...


  • Victoria, British Columbia, Canada City of Victoria Full time

    Job SummaryThe City of Victoria is seeking a highly organized and detail-oriented Strategic Real Estate Coordinator to support the administrative functions of the Strategic Real Estate Department. As a key member of the team, you will play a vital role in ensuring the integrity of land and property information for the City aligns with established rules,...


  • Victoria, British Columbia, Canada City of Victoria Full time

    Job SummaryThe City of Victoria is seeking a highly organized and detail-oriented Strategic Real Estate Coordinator to support the administrative functions of the Strategic Real Estate Department. As a key member of the team, you will play a vital role in ensuring the integrity of land and property information for the City aligns with established rules,...


  • Victoria, British Columbia, Canada City of Victoria Full time

    Job SummaryThe City of Victoria is seeking a highly organized and detail-oriented Strategic Real Estate Coordinator to support the administrative functions of the Strategic Real Estate Department. As a key member of the team, you will play a vital role in ensuring the integrity of land and property information for the City aligns with established rules,...


  • Victoria, British Columbia, Canada City of Victoria Full time

    Strategic Real Estate Coordinator **Join our dynamic team as the Strategic Real Estate Coordinator and be a part of a department that helps shape the future of our City.** We are seeking a dedicated and organized individual to actively support the administrative functions of the Strategic Real Estate Department. **About the Role:** ...

  • Real Estate Associate

    1 month ago


    Victoria, Canada ZSA Legal Recruitment Full time

    Real Estate Associate | 3 – 6 years | Vancouver We’re working with one of the top BC regional law firms, which is looking to grow their Commercial Real Estate practice. You will join an existing business law team full of great lawyers, in a welcoming and friendly environment. There’s a good mix of real estate transactional, leasing and financing work...

  • Real Estate Associate

    1 month ago


    Victoria, Canada ZSA Legal Recruitment Full time

    Real Estate Associate | 3 – 6 years | Vancouver We’re working with one of the top BC regional law firms, which is looking to grow their Commercial Real Estate practice. You will join an existing business law team full of great lawyers, in a welcoming and friendly environment. There’s a good mix of real estate transactional, leasing and financing work...


  • Victoria, British Columbia, Canada ZSA Legal Recruitment Full time

    Thriving Law Firm Seeks Experienced SolicitorWe are working with a dynamic and growing Vancouver law firm, seeking a skilled Solicitor to join their Business team.The ideal candidate will have at least two years of post-call experience handling commercial transactions, corporate reorganizations, commercial leasing, real estate, and banking/financing matters...


  • Victoria, British Columbia, Canada Royal Bank of Canada Full time

    Position OverviewAs a Senior Director within the Real Estate division at the Royal Bank of Canada, you will play a pivotal role in overseeing the development of business opportunities and managing a diverse portfolio of commercial real estate clients.Key ResponsibilitiesLead business development initiatives focused on lending solutions tailored for both...

  • Real Estate Agent

    4 months ago


    Victoria, Canada Pinnacle Homes Group Full time

    Our team is looking for self-motivated, determined Realtors to join us! We want to help build a successful your career! We pride ourselves on providing proven training systems to our agents that will ensure their success and domination of our marketplace. This rewarding, full-time position that will provide you with a fantastic opportunity to succeed in our...


  • Victoria, Canada Kiteke.ca Full time

    **We Need Someone Awesome to join our exclusive Team! (Victoria)** Compensation: We have the best Team Split agreements you’ll find anywhere Employment type: Full-time or Part-Time to start Hey Real Estate Friends, Realistically earn $75,000 - $100,000+ in first 12 months! Our office has more **leads** than we can handle! We are a technology-driven...


  • Victoria, British Columbia, Canada City of Victoria Full time

    Job SummaryThe City of Victoria is seeking a highly organized and detail-oriented Strategic Real Estate Coordinator to support the administrative functions of the Strategic Real Estate Department. This role will ensure the integrity of land and property information for the City aligns with established rules, regulations, policies, and procedures.Key...