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Executive Assistant I

4 months ago

London, Canada Victoria Hospital Full time

**Posting Period**:
Open: February 17, 2023

Deadline: February 23, 2023

Non-Union

**Department Name**:
**Who We are**

London Health Sciences Centre (LHSC) is a world-class academic health sciences centre located in the southwestern Ontario city of London. As one of Canada’s largest acute-care teaching hospitals, LHSC is a world-class innovator in clinical care, research and teaching, delivering both local and regional services, including the Children’s Hospital, within a large geographic area. The workforce of close to 15,000 employed and credentialled staff who are dedicated to deliver the highest quality patient care while working together to shape the future of health.

The Executive Assistant I will be responsible for providing senior administrative support to an Executive who provides strategic leadership, guidance and counsel to Director level positions. Responsibilities include screening and handling of calls for staff and visitors in the executive’s office, prepare, proofread and edit documents and presentations. In addition, the Executive Assistant I will coordinate, prepare, distribute materials and provide minute taking for executive meetings and conferences and may prepare materials for Board meetings. This position will liaise with regional and provincial partners on various matters and will require a keen understanding of the mandates/importance of relationships. The Executive Assistant I will be highly organized to prioritize responsiveness, discernment and diplomacy to effectively and efficiently maintain an executive’s office, as well as manage assigned projects and research in support of the Executive and possible Board and/or corporate committees. This position may also act as a resource to other administrative staff.

**Area of Assignment: Health Disciplines**

Hours of Work: 37.5 hours per week

Rate of Pay: $29.35 - $36.68 per hour

**Who You Are**:

- You are self-aware of own assumptions, values, strengths and limitations
- You manage and develop self while modeling qualities such as curiosity, honesty, integrity, resilience, and confidence
- You are learning agile and have a learning orientation toward mistakes
- You achieve results and thrive in a fast -paced, high change environment
- You contribute to an environment of collaboration, cooperation, connections, partnerships and networks

**Qualifications**:
**What you bring**:

- Successful completion of two-year Diploma in Medical, Executive or Office Administration, or equivalent (as acceptable by the Hospital); Undergraduate degree preferred
- Minimum five (5) years of relevant,recent administrative assistant experience, preferably in a Health Care setting
- Demonstrated computer skills including Microsoft Office (Word, Excel, PowerPoint, OneNote), PeopleSoft, WorkBrain, and Internet/Intranet and basic knowledge of Visio
- Demonstrated ability for effective listening, recording confidential meetings and transcribing minutes for review and distribution or past experience in corporate minute taking for legal record or other compliance mechanisms
- Demonstrated ability to organize schedules including the evaluation & reprioritization of schedules when unexpected priorities arise and independently follow-up on action items, maintain calendars, coordinate travel arrangements and expense reports, maintain files, and prepare correspondence and other presentation materials
- Demonstrated ability to maintain confidentiality and demonstrate sound judgement regarding sensitive matters
- Demonstrated strong attention to detail and ability to process information with high levels of accuracy
- Demonstrated well-developed service-based interpersonal and communication skills, in person, in writing and by phone
- Demonstrated proficiency in problem solving and decision making
- Demonstrated ability to work independently, accurately and in a well-organized manner using project management skills
- Demonstrated ability to organize work environment and respect deadlines while maintaining flexibility and adaptability to change
- Demonstrated ability to attend work on a regular basis

**Immunization Requirements**:
**Submission Requirements (**please submit in one MS Word document**): Cover Letter and Resume**

As part of the assessment process applicants may be required to complete a written examination or test. Please be advised that a reference check may be conducted as part of the selection process.