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Purchasing Contract Coordinator

3 months ago

Edmonton, Canada MacEwan University Full time

PURCHASING CONTRACT COORDINATOR

**PROCUREMENT AND CONTRACT MANAGEMENT**

**Competition No.** 24.02.54

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
March 11, 2024**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking two (2) Purchasing Contract Coordinators for full-time continuing opportunities with the Procurement and Contract Management department.

This position is a front-line internal customer service role responsible for verifying requisitions for accuracy and compliance with internal policies and trade agreement obligations, preparing and forwarding purchase orders. In addition, it supports contract administration with contract data collection and final processing in PeopleSoft. Working with other procurement team members, this position may support administrative tasks related to contract drafting and execution, and competitive bid processes on an as needed basis.

Key responsibilities include:

- Assessing internal customer needs and researching issues (i.e., vendor spend queries) to support appropriate supply/cost management processes to meet customer purchase requirements.
- Reviewing and assessing purchase requisitions for goods/services to ensure compliance with requisition requirements.
- Identifying non-compliance requisitions with procurement policies and trade agreement thresholds and redirecting them to the Procurement and Contract Services mailbox for further assessment.
- Supporting the collaboration with internal stakeholders and suppliers to identify and facilitate process improvements to meet purchase objectives.
- Creating PO Contract ID in PeopleSoft and ensuring all required information is captured.
- Setting up contract maximum amounts approved by proper authority levels.
- Organizing and maintaining electronic files and databases utilized for document control.
- Participating in departmental strategic planning initiatives and resulting action plans as required.

**SKILLS**:
You will have:

- Good interpersonal skills, with experience working with and maintaining relationships with a range of stakeholders.
- Good written and verbal communication skills, with the ability to interpret information and communicate effectively with a range of stakeholders.
- Good research skills.
- Demonstrated initiative and sound organizational skills, with the ability to work independently or as part of a team.
- Keen attention to detail and ability to maintain accuracy.
- The ability to practice and actively support a service-oriented and customer-focused approach to service.
- Demonstrated the ability to effectively manage multiple projects and priorities. Proven ability to work with confidential matters and to use discretion at all times.
- Demonstrated the ability to support in developing and delivering purchasing training as well as to provide customer support to diverse stakeholder groups.

**QUALIFICATIONS**:

- A minimum of a business diploma or certificate level in purchasing or equivalent related field.
- A minimum of two (2) years’ experience in a procurement related field, including experience in supporting business processes within an automated and integrated ERP.
- Operating PeopleSoft financials would be considered an asset.
- Operating in a PSI setting or in other public government setting would be considered an asset.
- Experience in supporting contract development would be considered an asset.
- An equivalent combination of education and experience may be considered.

**BENEFITS**:
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package in