Administrative Assistant

5 months ago

Vancouver, Canada Vanderluit + Associates Inc. Full time

**Excellent opportunity to join a great team in a growing, progressive public practice accounting firm where your contribution counts.**

**Who we are**

V+A Group Inc. (also known as Vanderluit + Associates Inc) is a well-established Chartered Professional Accountants firm in Kitsilano, Vancouver.

We pride ourselves on delivering quality service that exceeds client expectations. We provide assurance, accounting, tax and consulting services to a diverse group of clients consisting of companies in the construction and professional services industries, non-profit organizations, and a variety of other small and medium privately-owned and owner-operated businesses.

**What we’re looking for**

We are looking for an organized Administrative Assistant with a positive and customer excellence attitude.

Reporting to the Partners, the Administrative Assistant works closely with our clients and collaboratively with a dedicated team of accounting and administrative professionals.

**Responsibilities and Expectations**

The Administrative Assistant will be responsible for compiling client tax correspondence, managing deadlines, processing and recording payments, and organizing office workflow. This is a busy role suitable for a highly detailed and motivated individual.

In this role, you will specifically
- Provide administrative assistance to the partners, managers, and staff; ensure the delivery of organized and effective confidential support and service including other ad-hoc business projects and assignments.
- Schedule internal / external meetings and appointments, phone calls, and day-to-day activities.
- Prepare monthly firm and staff reports;
- Ensure items needing immediate attention or are of a time sensitive nature are highlighted and brought to the management’s attention.
- Follow through on critical or time-sensitive messages.
- Facilitate communications, information flow and working relationships between the partners, managers, and staff.
- Ensure accuracy in word processing of out-going correspondences.
- Prioritize and execute projects by taking initiative and exercising discretion and sound judgment with sensitivity to deadlines.
- Preparation of a variety of client letters, client tax information checklists, final packages (including but not limited to T1, T2, T3, T4 & T5), and e-filing tax returns/forms.
- Ensure all filing deadlines are met.
- Ensure phone calls and visitors are dealt with promptly and professionally.
- Manage priorities and required materials for appointments, meetings, conferences and coordinate all travel arrangements and other logístical details.

**About YOU**
- Enthusiastic with a positive can-do attitude
- Customer-oriented; a pleasant and a warm manner as you are often the client’s first point of contact
- Proactive and take responsibility
- Detail oriented and see the bigger picture for what needs to be done
- Able to work independently and within a team
- Adaptable and a fast learner
- Excellent English language skills (spoken and written)
- A highly motivated individual who is looking to set up a solid career

**Requirements**:

- At least 2 years of administrative experience (in an industry that has strict deadlines and requires accuracy is a plus)
- Public accounting practice experience is ideal, but not necessary.
- Efficient use of MS Office Programs (Word, Excel, Outlook)
- Strong multi-tasking and time management abilities
- Excellent customer service and client relations skills
- Excellent written and verbal communication skills
- Organized with attention to detail.
- Previous experience with Vohcom and Sharefile is an asset.
- Previous experience with accounting software an asset.

This role offers a competitive salary, full health benefits with a flexible top-up, every Friday off in the summer months

If this sounds like the right fit for you, we’d love to connect. Feel free to include a cover letter or a short statement telling us a bit about yourself and why this may be the right opportunity and timing.

**Job Types**: Full-time, Permanent

**Salary**: $43,000.00-$57,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have experience working in an Accounting Public Practice firm?

**Experience**:

- Administrative Assistant / Office Admin: 2 years (preferred)

Work Location: In person

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