Project Admin

3 weeks ago


Kingston, Canada Alex McCoy Plumbing & Heating Ltd. Full time

**Project Admin**

**Position Summary**

Assist the Project Coordinator and Project Team with day-to-day tasks. Provides administrative support to ensure the projects are running smoothly and adhering to provided timelines. Ensure all documentation is maintained throughout the length of the project. This position will work under the direction of the Project Coordinator as well as the Project and Management Teams and may be assigned other duties from other departments as needed.

**Required Qualifications**:Applicant must have working experience in the following; Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Teams, PDF Editors, electronic file management, data entry, database management systems, knowledge of Cloud Services ie. Google Drive, OneDrive etc.

**Duties and Responsibilities - The following duties may fluctuate and will be overseen by the Project Coordinator.**

The Project Administrator will assist the Project Coordinator with the following tasks.

**Pre-Bid Process**
- Assist with monitoring and facilitate incoming and outgoing communications during the pre-tender process.

**Bidding the Job**
- Assist with administration, scheduling, printing, and communicating with suppliers and general contractors during the tender process.

**Project Won**
- Assist with communications between general contractors, suppliers and the projects team regarding project award.
- Complete necessary data entry and administration for project startup.

**Change Orders**
- Assist with communications between general contractors, suppliers and the projects team regarding change orders.
- Complete necessary data entry, tracking and documentation for change orders.

**Progress Draws**
- Assist with printing and data entry for the progress draw process.

**Aged Receivables - Projects**
- Assist with various tasks related to the accounts receivable processing and collection.

**Close Outs**
- Assist with collecting and distributing required project closeout documents.

**Accounts Payable - Projects**
- Assist with various tasks related to the accounts payable processing.

**Other**
- Other duties as required

Pay: From $920.00 per week

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-11-29
Expected start date: 2024-12-02


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