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Administrative Assistant, Clinical Operations
1 month ago
Salary range: The salary range for this position is CAD $24.76 - $32.50 / hour Why Fraser Health?:
Bring your exemplary administrative experience to a role that supports its team towards service excellence We currently have an exciting opportunity for a **Relief Full Time Administrative Assistant** to provide support to our team in **Surrey, B.C.**
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:
- Four weeks of vacation to start
- Comprehensive 100% employer paid benefits
- Immediate enrollment in a defined municipal pension plan
- 87% maternity top-up
- 50% subsidy on Translink passes
Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.
**Responsibilities**:
- Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
- Researches, organizes, and summarizes support materials. Generates reports and presentations.
- Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
- Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
- Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
- Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Performs other related duties.
Qualifications**:Education and Experience**
Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.
**Competencies**
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
**Professional/Technical Capabilities**:
- Ability to type 55 w.p.m.
- Ability to work independently and manage multiple and rapidly changing priorities.
- Ability to deal effectively with others.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
