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International Admissions Officer

4 months ago

Hamilton, Canada Mohawk College Full time

**International Admissions Officer** Status**: Full Time

**Hours**: Monday - Friday, 35 hours/week

**Home Campus**: Fennell (hybrid work arrangements available)

**Rate of Pay**: Payband G (Start Rate: $32.42 per hour)

**Posting Date**: May 27th, 2024

**Closing Date**: May 31st, 2024 at 7:00 pm EST

Preference will be given to qualified employees within the Full Time Support Staff bargaining unit, Appendix D (in the role for 6 consecutive months) and RPT employees who have passed probation at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

**What you’ll be doing**:
**Applicant Assessment**
- ** **Individually and manually evaluating academic documentation from applicants, including English language test scores, secondary school transcripts from secondary school, post-secondary, to determine eligibility for admissions into post-secondary programs and English for Academic Purposes (EAP)
- Determining equivalency to Ontario standards for foreign transcripts and educational documentation
- Authenticating transcripts and documentation to determine legitimacy
- Confirming the applicants’ status in Canada, and confirming eligibility to study
- Ensuring international applicants meet Ministry and College admissions requirements and selection criteria
- Identifying ineligible applicants and providing academic advising/information on alternative program choices and/or preparatory courses that are required to gain entry into the applicant’s program of choice
- Record results of assessments in the applicant record on the International SIS and maintain a database of previously assessed documents for reference
- Researching foreign qualifications and country-specific education systems to ensure a full understanding of documents presented, using standards established by the World Education Service (WES) and Education Credential Evaluators (ECE)
- Provides information and guidance to international students, agencies, foreign institutions and governments pertaining to admission and enrollment
- Ensuring specific access criteria is met (according to country) where express visa programs (i.e. Student Direct Stream) are in place, prior to issuing an offer
- Liaise with faculties to confirm credit transfer and advanced standing requests
- Facilitate and advise prospects and applicants on appropriate and practical solutions to meet admission requirements, time sensitive to admission dates and competitiveness

**Application Processing**
- Notifying applicants of required steps to clear to be eligible for registration including deadlines, fees, and accepting admission
- Creation of pre-admission letters, acceptance letters, record of payment, scholarship letters, as assigned in the International SIS, to ensure new student enrolment targets are met, and make recommendations where additional enrolment could be achieved.
- Communication to applicant and/or partner through the International SIS and ApplyProof
- Determining the ranking order of eligible applicants by calculating and posting GPAs, test scores, upgraded marks and other selection criteria marks for competitive or oversubscribed programs

**Support**
- ** **Determine when to assign an applicant to the waitlists versus presentation of alternate program options, in collaborations with Coordinator
- Manage wait lists to determine who the next qualified applicants are considered when space is available
- Move applicants from waitlisted status into an offer status.
- Monitoring and maintenance of applicant information in International SIS
- Managing and maintaining electronic files in multiple locations (ie IAS, ISP, Banner and BDM) and ensuring all necessary documentation is received.
- Generating admission reports to follow-up various categories of applicants

**Applicant Status Changes**
- ** **Acknowledgement of refund requests through OCAS International Applicant Service, confirming request details.
- Acknowledgement of requests received through the online deferral request form and International SIS confirming request details
- Ensuring request is accurate, following up on/resolving missing and/or incorrect information on requests,
- Ensuring requests are reviewed and a decision is made (needs more information, approved or denied), in accordance with established service standard
- Reconciliation of outstanding files and customer communication to ensure file is maintained accordingly

**Applicant Support**
- ** **Responding to specific questions from all applicants related to their academic path, course load, co-op placements, course exemptions, course of study or eligibility requirements (i.e. Visa) procedures.
- Provides information and advice to all applicants on program options and services available, to assis