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Scheduling Coordinator, Centralized Scheduling

4 months ago

Whitby, Canada Ontario Shores Centre for Mental Health Services Full time

Reporting to the Manager of CSSO, the Scheduling Coordinator (Program Scheduler) assists with the scheduling and staffing responsibility for the inpatient staff that are scheduled through the Centralized Scheduling and Staffing Office (CSSO). This position will provide skillful and technical approaches to standardized scheduling and staffing.

KEY DUTIES AND RESPONSIBILITIES:

- Assist in the development and maintenance of master schedules on all inpatient units.
- Assist in ensuring the functionality and integration of the scheduling software supports the scheduling and staffing practices of Ontario Shores
- Promote communication and connectedness by developing effective staffing scheduling policies and processes in collaboration with the Clinical Manager.
- Responsible for the build of all working schedules as created by the Clinical Manager using the relevant bargaining agreement
- Produce schedules with minimum 95% of the quota shifts assigned
- Communicate with the unit Managers and the Clinical Manager CSSO/NRP any staffing schedules that are in excess of approved staffing budgets
- Assist units to develop, incorporate and interpret unit specific guidelines.
- Assist with the maintenance of the Master templates in meditech
- Liaise with the Clinical Manager of CSSO and NRP to conduct workshops for all staff or to announce new processes
- Develop orientation material for new staff
- Assist the Clinical Manager of CSSO with the collection of data for reporting requirements
- Other duties as assigned
- Qualifications Required and Preferred- Three to five years’ experience in the development and maintenance of staff schedules
- Health/Administration degree preferred.
- Demonstrated leadership and management skills.
- Strong project management and change management skills.
- Demonstrated teaching/learning skills based on the principles of mentorship and adult learning.
- Demonstrated competence and creativity with MS Office Suite
- Demonstrated problem solving skills with complex issues.
- Demonstrated strong communication, interpersonal and organizational skills required.
- Accurate data entry skills, with a minimum of 40 wpm
- Ability to prioritize, coordinate and perform a wide range of duties necessary to the efficient functioning of the CSSO.
- Ability to work well under pressure with mínimal supervision
- Effective written and verbal communications skills.
- Excellent organizational, verbal and written communication skills - ability to interact with all levels of personnel
- Proven good attendance and performance record with capabilities of maintaining the same standard.
- Closing Date- 3/30/2023- Ontario Shores is committed to ensuring the health and safety of all of our patients, staff, and community, and as a result, has implemented a mandatory COVID-19 Vaccination Policy in accordance to the Government of Ontario’s directive around mandatory vaccination policies. All new hires must be fully vaccinated (two weeks post second dose) prior to starting employment with Ontario Shores (note: those seeking a medical exemption or an exemption related to a Human Rights Code Ground must provide documentation for approval).- We are dedicated to promoting the safety and well-being of patients, employees, and visitors by raising awareness of the harmful impact of tobacco use and eliminating second-hand smoke exposure and triggers. Tobacco, cannabis, and the use of electronic cigarettes (vaping) are not to be used or visible on Ontario Shores property, including parking lots and walking paths. As such, Ontario Shores is a Tobacco-Free Organization- Personal information you provide to Ontario Shores Centre for Mental Health Sciences (Ontario Shores) is collected pursuant to the Public Hospitals Act R.S.O 1990, c. P.40. It will be used for the purpose of determining eligibility for employment. At all times it will be treated in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. If you have questions about the collection of your personal information, contact the Leader, Privacy & Access at 700 Gordon St. Whitby, ON L1N 5S9; 905-430-4055 ext. 6712 or refer to the Privacy & Access pages on the Ontario Shores website. Upon request, individual accommodation can be provided to applicants who meet the required qualifications outlined in the job descriptions, and have been invited for an interview. For questions and concerns, please contact Human Resources at 905.430.4055 ext. 6191.- Ontario Shores Centre for Mental Health Sciences is an Equal Opportunity Employer