Office Coordinator

3 months ago

Goderich, Canada Alexandra Marine and General Hospital Full time

Overview:
:
The Administrative Coordinator often serves as the first point of contact for visitors to the Foundation office both in person and over the phone and provides administrative support to the Executive Director and Foundation Board of Directors. The Administrative Coordinator is responsible for establishing and maintaining effective office systems to contribute to the overall efficiency of the Foundation. The Administrative Coordinator is well organized, professional, and able to work in a dynamic environment, taking on projects and duties as assigned. The Administrative Coordinator ensures the confidentiality of all donor information.

REPORTS TO:
Reports directly to the AMGH Foundation Executive Director.

DUTIES AND RESPONSIBILITIES:

- Reception - greet visitors to the Foundation office both in person and over the phone, assisting with their enquiries, accepting donations, and directing calls and appointments as required.
- Monitor office stationary and supplies, place orders, ensure that storage room is tidy and stocked.
- Maintain accurate donor database, including contacting donors when donation information is incomplete.
- Ensure that the records of the Foundation are maintained as required by law and made available when required. These records include Letters Patent, Articles of Incorporation, Foundation By-Laws, Foundation policies, list of directors, board and committee meeting minutes and other official records.
- Ensure that all updates to foundation software, memberships, licences, and equipment are current and maintained.
- Attend meetings as required and take accurate minutes for distribution to board and committees
- Manage the Foundation’s donor database including the receipting, tracking and preparation of thank you letters and routine correspondence in a timely and professional manner.
- Communicate to the Executive Director any special requests or concerns of donors.
- Prepare and maintain donor reports and mailing lists when requested by Executive Director.
- Distribute notices and pertinent information for all foundation meetings including committee meetings and AGM in a timely manner.
- Book locations for Foundation meetings
- Maintain Board member information, orientation packages, and other documents as required. Ensure that the documents and reports pertaining to the Signing Officers of the Foundation, and all other relevant agencies are up to date and complete.
- Ensure that all foundation brochures and other public relations materials are accurate and distributed appropriately.
- Maintain the Foundation’s website and advise Board members of any foundation events via e mail and bulletin boards.
- Provide administrative support for the Foundation’s various special events.
- Maintain financial records pertaining to each event.
- Assist in the event details as requested by the Executive Director.
- Attend special events as requested.
- Responsible for processing and tracking all donations and pledges and generating tax receipts.
- Process the Foundation’s accounts receivable and accounts payable transactions to ensure that the Foundation’s financial business is maintained in an efficient and accurate manner.
- Provide the Executive Director and Foundation Treasurer with monthly and other requested financial reports.
- Monthly reconciliation of accounting software and donor database

REQUIRED ABILITIES AND SKILLS:

- Strong computer and technical skills, including proficiency with Microsoft Office suite of programs (Word, Excel, Publisher and PowerPoint).
- Experience with fundraising/donor database software is an asset.
- Familiarity with updating website content.
- Well-developed verbal, written, interpersonal, problem-solving, and decision making skills.
- Ability to handle multiple priorities, organize and prioritize workflow while being self-motivated in a high pressure and demanding work environment.
- Ability to exercise good judgment, discretion and initiative in dealing with confidential information and/or in responding to inquiries.
- Ability to work independently and co-operatively as part of a team.

QUALIFICATIONS:

- College diploma or Bachelor’s degree preferred. A diploma or degree in marketing/ business/public relations/communications may be helpful.
- Minimum of three years of related and progressive experience.
- The above job description reflects the general details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work assignments that may be inherent in the job and thus other duties may be assigned from time to time._

Wage: $22 hour

Hours: Part Time Casual up to 20 hours per week, providing flexible work arrangements
- The Foundation provides equal employment opportunity to all employees and applicants for employment. The Foundation prohibits any discrimination against any employee or applicant on the basis of race, sex, creed, colour, religion, national or

  • Logistics Coordinator/ Office Manager

    4 months ago

    Goderich, Canada Sigma Workforce Solutions Full time

    Our client, a Cannabis manufacturing company is looking for a Logistics Coordinator to join their growing team. The Logistics Coordinator is someone who identify and provide solutions for operational gaps, maintain a smooth workflow between cross-functional teams and ensure proper resource allocation amongst the production area. **Key roles and...

  • Logistics Coordinator/ Office Manager

    3 months ago

    Goderich, Canada Sigma Workforce Solutions Full time

    Our client, a Cannabis manufacturing company is looking for a Logistics Coordinator to join their growing team. The Logistics Coordinator is someone who identify and provide solutions for operational gaps, maintain a smooth workflow between cross-functional teams and ensure proper resource allocation amongst the production area. **Key roles and...

  • Admissions Coordinator

    3 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes, a leading provider of long-term care services in Southwestern Ontario, is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition...

  • Admissions Coordinator

    3 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes, a leading provider of long-term care services in Southwestern Ontario, is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition...

  • Admissions Coordinator

    1 week ago

    Goderich, Canada Southbridge Care Homes Full time

    Job Title: Admissions Coordinator Location: Goderich, Ontario Job Type: Part-time About the Role: Southbridge, a leading provider of long-term care homes and retirement communities in Southwestern Ontario, is seeking a skilled Admissions Coordinator to join their team in Goderich, Ontario. Responsibilities: Support residents and families through the...

  • Admissions Coordinator

    2 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes, a leading provider of long-term care services in Southwestern Ontario, is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition...

  • Admissions Coordinator

    2 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes, a leading provider of long-term care services in Southwestern Ontario, is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition...

  • Admissions Coordinator

    2 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Part-time Admissions Coordinator sought for Long-Term Care home in Goderich, Ontario, to provide admission support for residents and families. Reporting to the Executive Director, the Admissions Coordinator will participate in the resident admission process, assist with rate reductions and government documents, and develop calendars and meeting schedules. ...

  • Admissions Coordinator

    1 week ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes, a leading provider of long-term care services in Southwestern Ontario, is seeking a part-time Admissions Coordinator to support our team in Goderich, Ontario.Key Responsibilities:Participate in the resident admission process, including tours, admission, transfers, discharge, and occupancy...

  • Admissions Coordinator

    1 week ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes, a leading provider of long-term care services in Southwestern Ontario, is seeking a part-time Admissions Coordinator to support our team in Goderich, Ontario.Key Responsibilities:Participate in the resident admission process, including tours, admission, transfers, discharge, and occupancy...

  • Admissions Coordinator

    3 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Part-time Admissions Coordinator sought for Long-Term Care home in Goderich, Ontario, to provide admission support for residents and families. Reporting to the Executive Director, the Admissions Coordinator will be responsible for: Participating in resident admission process, including tours, admission, transfers, discharge, and occupancy tracking. ...

  • Admissions Coordinator

    3 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition to our care home.Assist with rate reductions, reporting, and government...

  • Admissions Coordinator

    3 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition to our care home.Assist with rate reductions, reporting, and government...

  • Admissions Coordinator

    4 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition to our care home.Assist with rate reductions, reporting, and government...

  • Admissions Coordinator

    2 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition to our care home.Assist with rate reductions, reporting, and government...

  • Admissions Coordinator

    2 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition to our care home.Assist with rate reductions, reporting, and government...

  • Admissions Coordinator

    2 days ago

    Goderich, Canada Southbridge Care Homes Full time

    Admissions Coordinator OpportunitySouthbridge Care Homes is seeking a part-time Admissions Coordinator to join their team at their Long-Term Care home in Goderich, Ontario.Key Responsibilities:Support residents and families throughout the admission process, ensuring a smooth transition to our care home.Assist with rate reductions, reporting, and government...

  • Logistics Coordinator

    3 months ago

    Goderich, Canada Acuren Inspection, Inc. Full time

    Position Summary: Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced...

  • Office Administrator

    4 months ago

    Goderich, Canada County of Huron Full time

    **The Corporation of the County of Huron’s**: **Economic Development Department**: **is seeking a**: **Full-time Office Administrator to Join the Team!**: **Position Summary**: The Office Administrator will work closely with the Economic Development staff to welcome clients and guests. This position is responsible for the daily functions of the Economic...

  • Admissions Coordinator

    2 weeks ago

    Goderich, Canada Southbridge Care Homes Full time

    Welcome Home! Southbridge, the owner and operator of several long-term care homes and retirement communities in Southwestern Ontario, is currently seeking a part-time, Admissions Coordinator to join their Long-Term Care home in Canada’s prettiest town, Goderich, Ontario. Reporting to the Executive Director, the Admissions Coordinator provides...