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Operations Manager
5 months ago
Key areas of responsibility include:
Administrative Oversight
- Manage administrative tasks such as scheduling, correspondence, and record-keeping.
- Supervise the recruitment, training, and scheduling of staff and volunteers.
Financial Administration
- Assist in budget development and financial planning in collaboration with the AED and finance committee.
- Track expenses, process invoices, and ensure adherence to budgetary guidelines.
Communication and Coordination:
- Serve as a liaison between artistic staff, administrative team, choir members, and external stakeholders.
- Communicate important information to choir members, such as rehearsal schedules, performance details, and organizational updates.
- Facilitate effective communication channels within the organization to ensure all relevant parties are informed and aligned.
Fundraising
- Update and maintain a database of potential funders, grant opportunities, and deadlines.
- Support the AED in the development and implementation of the fundraising strategy.
- Assist with grant writing, proposal development, and reporting requirements for funders.
Programming
- Coordinate the registration process for choir members, including managing registration forms, processing fees, and maintaining membership databases.
- Arrange and oversee the booking of rehearsal and performance spaces, including securing contracts, coordinating logistics, and managing scheduling conflicts.
- Develop and maintain updated documentation, policies, and procedures related to choir operations, including membership guidelines, rehearsal protocols, and performance expectations.
- Serve as a liaison between administrative staff, music directors, and volunteers leads to facilitate seamless communication and collaboration.
Production
- Develop comprehensive event plans, including timelines, budgets, and logístical requirements, in collaboration with A-ED.
- Plan and execute concerts, performances, fundraisers, and other events.
- Recruit, train, and schedule volunteers to support various event roles, such as ushers, greeters, and event assistants.
Marketing and Communications
- Oversee and maintain social media accounts
- Draft copy for newsletters, update and maintain mailing lists (Constant Contact)
- Manage communications with patrons, volunteers, audience, corporate partners, choristers and parents
Qualifications:
- Minimum 5 years’ experience working in arts or educational administration, or comparable position in administrative management role. Knowledge of the performing arts and/or cultural sector is an asset
- Passion for nonprofits, music, performing arts, and/or community engagement
- Excellent organizational skills: creating timelines, maintaining schedules, tracking/documenting materials.
- Outstanding interpersonal skills and ability to develop a rapport with patrons, audiences, members and parents
- Excellent verbal and written and communication skills in a professional environment
- Able to work well independently and follow detailed instructions with limited supervision; also able to work collaboratively and effectively manage support staff
- Experience and knowledge of marketing and communications activities
- Experience with fundraising strategies and campaigns
- Proficiency in computer use, specifically Microsoft Office. Familiarity with WordPress, Adobe Creative Suite an asset
- Responsible, professional, personable and courteous
Additional Info:
Submission deadline: Friday, June 7th by 5:00pm EST.
Start date: Summer 2024, to be negotiated.
Contact Info:
Name: Geoffrey Sirett, Artistic-Executive Director
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
Pay: $58,000.00-$65,000.00 per year
**Benefits**:
- Extended health care
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2024-06-07
