Office Administrator

4 months ago

London, Canada JMP Solutions Full time

The Office Administrator is the backbone of our local office, ensuring smooth operations and facility systems. Collaborating with leadership, this role calls for a self-motivated and collaborative individual who thrives on variety. Impeccable organizational skills, sound judgment, and the ability to work both independently and as part of a team are essential.

**What would a typical day be like?**

**Business Administration**:

- Manage day-to-day office activities, including visitor management, phone calls, mail, and employee access system.
- Take minutes during weekly team meetings.
- Set up employee profiles and maintain customer and vendor files.

**Facility Management**:

- Support office equipment and manage inventory and replacement of office supplies.
- Coordinate with external vendors for maintenance and access.
- Handle package logistics and office maintenance coordination.

**Document Management**:

- Assist in organizing, managing, and tracking project documentation.
- Collect, scan, and upload documents, following established procedures.
- Assign and request document numbers as needed.

**General Administrative Support**:

- Oversee office, kitchen, and bathroom supplies.
- Manage ERP (Deltek) company and client management.
- Coordinate catering and event organization.
- Provide general administrative assistance as required.

**Support for Other JMP Systems Locations**:

- Remote support for Cambridge, ON, and Fayetteville, AR offices.
- Occasional travel to Cambridge, ON and Fayetteville, AR for on-site support

**What qualifies you for this opportunity?**
- Demonstrated experience in office administration or equivalent role.
- Post-secondary education in a related discipline (Business or Office Administration) preferred.
- Familiarity with engineering environments is an asset.
- Proficiency in MS Office, including Excel, Outlook, PowerPoint, Visio, and Word.
- Experience with ERP systems is advantageous.
- Exceptional attention to detail
- Cooperative, diplomatic, and considerate demeanor.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to thrive in a fast-paced environment.

**What does success look like at JMP?**

At JMP, our employees bring more to the table than simply their technical skills. Essential to success at JMP, employees are constantly flexing the following soft skill behaviors to compliment the technical aspects of their roles.
- **Personal Effectiveness**: strong communication, adaptability, self-awareness, negotiation, problem-solving
- **Tenacity**: purpose, determination, drive, perseverance
- **Sense of urgency**: responsiveness, energy, engagement, loyalty
- **Smarts**: comprehension, learning aptitude, skillfulness, brain power
- **Accountable**: takes ownership, responsible, go-to person, decisiveness

**Who is JMP?**

One of the fastest growing Systems Integrators in the world, and the only company in the world who is a Rockwell Automation Solution Partner, CSIA and RIA Certified. We are certified as a “Great Place to Work” in both Canada and US. We have also been awarded one of the “Top 50 Best Workplaces Canada” nine (9) times, including Best Workplaces for Inclusion, for Women and Professional Services 2021.

**What does JMP value?**

Our values are our foundational concepts on which we build JMP; we adhere to these no matter what mountain we climb.
- **Integrity**: We do what we say we will do, every time, all the time.
- **Relationships**: We identify professional working relationships and create opportunities to develop those relationships
- **Collaboration**: We team together to achieve far more than we could on our own
- **Leadership**: We value people who lead by example, take pride in what they do and inspire others
- **Respect**: We promotes a caring environment of mutual respect for employees, customers, partners, and communities
- **Excellence**: We set high standards of performance for ourselves and our team

**Why join the JMP team?**

As a growing company in the industrial technology industry and rooted with strong corporate values, JMP Solutions can offer a unique value proposition to employees. Our employee promise is a rewarding employee experience delivered through a focus on three key areas:

- Development and Career Growth
- Impact and Recognition
- Flexibility and Collaboration

JMP Solutions has an accommodation program in place that provides reasonable accommodations for employees with disabilities. If you require a specific accommodation because of a disability or a medical need, please contact Human Resources.

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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