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HR Coordinator, Waterloo, On

4 months ago

Waterloo, Canada Netsweeper Full time

**Company Description**:
HR Coordinator, Waterloo Region (Hybrid role: In-office + Work from Home)

Within the established corporate policies and reporting to the Assistant Controller, and working with the Manager of HR and Office, this role requires the HR Coordinator to perform a range of HR tasks including: recruitment and selection, HRIS management, learning and development, employment law, policy and procedures, health and safety, payroll and pension, compensation, employee engagement and performance management.

Within Netsweeper, HR is an important component of the Finance, HR and Administrative team that works together to support the company in reaching its goals by maintaining compliance, coordinating its resources and improving practices and procedures for the benefit of the company and its global team. This is an ideal role for someone who is looking for variety and a challenging opportunity to utilize their skills and experience and growing their skillset further.

Although this role is based in Waterloo Region, because Netsweeper is an international company, this is a role that supports Netsweeper globally. It requires flexibility, adaptability, research skills and the capacity to understand of the needs and requirements of our international team members as well as the company. Communication and collaboration with managers and colleagues in different time zones and jurisdictions to support the HR-related needs of the whole company is crucial to ensuring fairness, consistency and compliance.

**CORE RESPONSIBILITIES**:
**Human Resources**:

- Work directly with department managers, leadership team, and Finance/HR team to perform full cycle recruitment efforts to meet organizational needs.
- Coordinate and support the employment lifecycle from onboarding to offboarding.
- Reviewing / updating / writing job descriptions
- Salary market research as well as job trends in local markets.
- Recordkeeping of Employee data and HR activities
- Ensure accuracy in HR and leadership communications through HR correspondence to appropriate teams/dept and company.
- Posting job ads, organizing resumes, reviewing resumes, conducting preliminary interviews, scheduling interviews.
- Ensuring background, reference, criminal and credit checks are completed (as applicable).
- Prepare and track offer letters of employees and consultants.
- Welcome new employees to the organization by conducting orientations and coordinate with colleagues to set up onboarding meetings, account set ups, payroll with key team members.
- Support applicable benefit plan including enrolments, updates and terminations.
- Manage and Maintain personnel information by entering and updating employment and status-change data into required areas (Personnel files, HRIS, etc.).
- Overseeing the completion of compensation and benefit documentation.
- Maintains employee privacy, confidence and protects operations by keeping human resource information confidential.
- Review/update/support company policies and procedures.
- Serving as a point contact person for all employee, benefit vendors and administrators.
- Collecting employment and tax information.
- Conducting benefit enrolment process (as applicable).
- Performance Management including, end of probation, 6-month assessments and Exit interviews.
- Participating in benefits support tasks, such as claim or invoice resolutions, reconciling benefits statements.
- Maintaining confidential records related to grievances, performance reviews, and disciplinary actions.
- Performing file audits to ensure that all required employee documentation is collected and maintained.
- Must be able to prioritize and plan work activities as to use time efficiently.
- Must be organized, accurate, thorough, take on accountability and able to monitor work for quality.
- Must be dependable, able to follow instructions, respond to management direction, and be able to improve performance through management feedback.

**Administrative**:

- Provide support for all office staff (i.e., creating templates, general typing, filing and other duties as required). Track UK office supplies (as needed); create order for review when required.
- Support the tracking of team equipment inventory.
- Open & distribute mail; arrange and receive courier packages and other mail services.
- Setting appointments and arranging meetings (e.g., booking interviews between applicants and managers and colleagues as required)
- Prepare meeting materials and take meeting notes as required.
- Generally work alongside the Finance/HR/Admin team and its efforts to complete tasks and accomplish team goals.
- Provides professional services by following organizational standards, requirements and expectations.
- Other duties or special projects as assigned.

**ADDITIONAL REQUIREMENTS**:
To effectively perform the duties of an HR Coordinator, individuals must have or be able to demonstrate a number of competencies or experience that are essential to this positio