Office Administrator

6 months ago

Toronto, Canada Centre for Psychology and Emotional Health Full time

The Centre for Psychology and Emotional Health is a well-established practice in downtown Toronto. We provide culturally informed, evidence-based therapies: such as Emotion-Focused Therapy (EFT); Cognitive Behavioral Therapy (CBT); Dialectical Behavior Therapy (DBT); and Mindfulness Based approaches. We value psychotherapy integration, diversity, and a warm, collaborative, educational environment that facilitates learning from each other’s unique strengths and perspectives. We are committed to providing exceptional client care and ongoing education and training in psychological and emotional health. In addition, we provide our associates with a supportive space to achieve their aspirations and goals.

As an office administrator in a psychology clinic, one may need to interact with clients who are emotionally distressed at time. The ability to remain professional under pressure as well as being able to communicate well with clients to address their concerns is essential to being successful in this role.

**This role includes but is not limited to**:

- Acting as the first point of contact for clients, and supporting clients with appointment bookings, rescheduling, and insurance related inquiries.
- Providing support to our team of therapists with any administrative needs such as faxing reports, correspondence with clients relating to appointment booking, rescheduling, invoicing, and compiling shared resources.
- Providing support to the Clinic Director with any tasks as needed.
- Supporting the Clinic Manager with projects and tasks delegated to you.
- Troubleshooting Jane Video Software, and other video-conferencing software used for both therapists and clients.
- Corresponding with service providers, insurance companies, and EAP partners, including receiving and faxing claims documentation, sending 3rd party payment requests, and submitting progress reports.
- Scheduling and confirming appointments for therapists as needed, based on therapist availability
- Assisting as needed with accounts receivable
- Maintaining up to date digital client records, uploading important clinical documentation and communications to client files, sending clinic forms to clients.
- Managing online booking software and supporting Clinic Manager as needed with updating Associate’s schedule and availability.
- Managing inventory of office and clinical supplies and reporting to Clinic Manager.
- Maintaining professional appearance and organization of the Clinic, offices and common area.
- Supporting with the setup of weekly meetings in the Clinic boardroom.
- Assisting Clinic Manager with onboarding of new Associates and volunteers.
- Managing the volunteer transcription and clinical video project.
- Sending out Zoom meeting invites to Associates for supervisions and consultations sessions.
- Assisting with generating new ideas to optimize processes and office organization.
- Supporting Clinical Care Coordinator with registering new clients into Jane App Software and inputting client personal/ content information.
- Opportunity to support Clinic Manager as needed with updating & collecting Associate documentation, submitting forms to the College of Psychologists of Ontario.
- Supporting Clinic Director with our Education and Training Division as needed.

**Work Location**: In person

**Schedule**: Mondays - Fridays
- Shifts Available:_

2 days a week | 1pm-9:30pm

3 days a week | 1pm-9:30pm

**Qualifications required**:

- Bachelor’s or College Degree in office administration, Psychology, Social Work or other relevant field in mental health or comparable work experience.
- A minimum of one-year work experience in a related field.
- Interested in a career path in office administration.

**Skills required**:

- Have relevant experience in office administration
- Excellent organizational skills and ability to manage competing priorities effectively.
- English fluency: must have advanced level proficiency in both written and verbal English.
- Excellent writing skills as this position requires clinic forms to be created and reviewed.
- Proficient computer literacy skills and experience using Microsoft Office 365 programs, scheduling software and ability to troubleshoot and learn new programs quickly.
- Strong interpersonal communication skills and ability to maintain composure when engaging in difficult conversations.
- Ability to interact professionally and respectfully with clients and Associates of different ages and cultural backgrounds.
- A genuine interest in psychology, counseling, social work, or healthcare is an asset.
- Attention to detail and a high level of discretion and sensitivity when handling confidential information.
- Experience in customer service and/or a high-pressure, multitasking, competing deadlines environment.
- Warm presence, positive attitude, and ability to communicate well with team members and clients. A commitment and dedication to engaging with team of Associates.

Only applicants that submit **b

  • Office Services Administrator

    6 months ago

    Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Dental Office Administrator

    3 weeks ago

    Toronto, Ontario, Canada TOOTH CORNER DENTAL OFFICE Full time

    We are seeking a highly skilled and organized Dental Office Administrator to join our team at Tooth Corner Dental Office.About the RoleThe successful candidate will be responsible for overseeing the daily operations of the dental office, ensuring seamless coordination between staff members and providing exceptional customer service to patients.Key...

  • Office Services Coordinator

    2 months ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...

  • Administrative Assistant

    6 months ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Senior Litigation Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Toor Law Office Full time

    We are seeking a highly organized and detail-oriented Senior Litigation Administrative Assistant to join our team at Toor Law Office. The successful candidate will be responsible for providing administrative support in the litigation department, ensuring the smooth operation of our daily tasks and projects.Job DescriptionThe ideal candidate will have 1-2...

  • Dental Administrator

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office** is looking for an outstanding individual to join our amazing team in Toronto located minutes away from Union Station. We are looking for a permanent **Full Time Dental Adiminstrator** Responsibilities include: - greet patients - register new patients according to established office protocols - assist patients to complete all...

  • Administrative Officer

    6 months ago

    Toronto, Canada Contract Intelligence Full time

    **Job Description**: We are seeking a highly organized and detail-oriented Administration Officer to oversee and coordinate office administrative procedures. The Administration Officer will be responsible for reviewing, evaluating, and implementing new procedures to improve efficiency and ensure compliance. This role will involve establishing work...

  • Financial Administrator Position

    4 weeks ago

    Toronto, Ontario, Canada TOOTH CORNER DENTAL OFFICE Full time

    About Our OfficeTOOTH CORNER DENTAL OFFICE is a dynamic dental office seeking a highly organized and detail-oriented Financial Administrator to join our team. This role will be responsible for maintaining the financial integrity of our office, ensuring accurate and timely financial reporting, and providing exceptional support to our dentists and staff.

  • Office Administrator

    2 weeks ago

    Toronto, Ontario, Canada Tap'N'Care Inc. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Tap'N'Care Inc. in [location]. As an Office Administrator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and ensuring that all office operations run smoothly.Key ResponsibilitiesImplement...

  • Office Administrator

    3 weeks ago

    Toronto, Ontario, Canada Xcel Construction Limited Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Xcel Construction Limited. As an Office Administrator, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

  • Office Administrator

    4 weeks ago

    Toronto, Ontario, Canada Tap'N'Care Inc. Full time

    About This RoleTap'N'Care Inc. is seeking an experienced Office Administrator to join our team. As a key member of our administrative team, you will be responsible for ensuring the smooth day-to-day operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to the management team, including preparing reports, managing...

  • Administrative Officer

    6 months ago

    Toronto, Canada Grape Tree Education Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support, managing office operations, and ensuring efficient workflow. This is a crucial role that requires strong organizational skills, excellent communication...

  • Office Administrator

    6 months ago

    Toronto, Canada Software International Full time

    **Software International (SI)** supplies technical talent to various Fortune 100/500/1000 companies in Canada/US. One of our clients, a marble & granite design and installation company is seeking to add a **Full-time **Office Administrator to their team. This person will be an integral part of their day to day operations. **Role**: Office...

  • Administrative Officer

    6 months ago

    Toronto, Canada The Duke of Edinburgh's International Award - Canada Full time

    **Position Summary** The Administrative Officer is an integral part of the Corporate Services department and works within the HR and Administration team to support the administrative needs of the entire organization. **Duties and Responsibilities** The Administrative Officer, under the supervision of the Human Resources & Administration Director, works...

  • Administration Officer

    5 months ago

    Toronto, Canada Elit Care Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Communication, general - Business administration and management, general - Office management and supervision **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff -...

  • Administrative Officer

    2 months ago

    Toronto, Canada Seifein Pharmacy Inc Full time

    **Job Title: Administrative Officer** **Industry: Community Pharmacy** **Company: PharmaCia / Seifien Pharmacy Inc** **Location: 553 St. Clair Ave West, Toronto, ON** **About the Role**: **Key Responsibilities**: - Organize and oversee daily office tasks, including filing, document preparation, and scheduling. - Assist HR with recruitment processes such...

  • office administrator

    3 months ago

    Toronto, Canada ICON AUTOBODY CENTRE INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Delegate work to office support staffCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets,...

  • Office Administrator

    6 months ago

    Toronto, Canada Starchitect Consulting and Construction Full time

    Position: Construction Office Administrator Key Responsibilities: - Generate and process invoices accurately and in a timely manner. - Proactively communicate with clients to remind and follow up on payment schedules. - Efficiently handle paperwork, ensuring accurate documentation and organization. - Manage and process change orders, collaborating with...

  • Office Administrator

    5 months ago

    Toronto, Canada Entertainment Partners Full time

    **About Us**: Entertainment Partners is a global organization that has been a trusted production partner to the entertainment industry for over 45 years, helping clients create and produce great shows, choose the best production location, forecast, manage and track expenses, and pay crew and talent. As a global leader in entertainment payroll, production...

  • Office Administrator

    2 months ago

    Toronto, Canada Mathews, Dinsdale & Clark LLP Full time

    **Office Administrator Job Description** We are looking for an Office Administrator to join our Toronto office. We offer a competitive compensation package with salary, benefits and pension. **About the Employer** Mathews Dinsdale Clark LLP is one of Canada’s pre-eminent workplace law firms, with lawyers representing employers in many of the cases that...