Human Resources and Payroll Coordinator

3 months ago

Sturgeon Falls, Canada Municipality of West Nipissing Full time

**POSITION**:Human Resources and Payroll Coordinator
**TYPE**: Full-time, Permanent
**REPORTING TO**: Director of Corporate Services
**HOURS OF WORK**: 35 hours per week, as assigned
**SALARY**:$67,000 - $77,800

The Human Resources and Payroll Coordinator is responsible for the administration of payroll, pension, and benefits in accordance with legislation, policies, procedures and the Municipality’s Collective Agreements. He/she assists in the development, implementation and administration of progressive human resources strategies, policies and procedures. The HR and Payroll Coordinator provides support to managers and staff at all levels with employment matters such as performance management and the promotion of organizational health and wellness. The person in this role works with the Joint Health and Safety Committee, and in accordance with legislation, he/she assists with data collection in preparation for collective bargaining and for personnel records.

**KEY AREAS OF RESPONSIBILITIES AND DUTIES**

Payroll
- Input new employees in payroll and training systems.
- Balance and reconcile biweekly/quarterly payroll for hourly and salaried employees, board members, and volunteer firefighters.
- Calculate and process special payments as required.
- Remit payroll to bank and send payroll notifications.
- Prepare and remit all remittances.
- Prepare and file WSIB claims and records of employment as required.
- Prepare yearly reconciliations and annual payroll information such as T4’s, OMERS, EHT, etc.

Human Resources
- Prepare and assist in collective bargaining (three collective agreements).
- Assist with development of new job descriptions and updating of current descriptions.
- Participate in the recruitment and the interview process for all positions.
- Prepare job postings and letters of offer.
- Assist in the development of interview questions and selection tools.
- Develop best practice programs associated with employee on-boarding and manage the overall process.
- Oversee the performance management process and tools.
- Perform exit interviews as required and ensure that exit interview statistics are managed and communicated.

Health & Safety
- Manage the Municipality’s Health and Safety Program, including policy development and training.
- Conduct and facilitate investigations into incidents and accidents and conduct applicable follow ups.
- Facilitate all cases pertaining to return to work and modified duties.

Compensation & Benefits
- Manage enrollment and termination in all benefits and pension programs.
- Prepare and reconcile self-funded benefits, as required.
- Provide reporting on accrued banks, vacation, and sick leaves, as required.
- Provide input to and/or prepare reports, statistics and analysis for the CAO or Directors, as required.

Employee Relations
- Recommend changes to corporate policy and practices to accommodate new legislation and evolving legal jurisprudence.
- Assist, when required, with individual performance management situations, monitor and measure progress, and provide recommendation on follow up measures and actions as required.
- Prepare and assist with management in the development and delivery of key and critical communications.
- Field individual employee concerns as appropriate.

Policy and Legislative Compliance
- Research new policy topics, revise existing HR Policies, and update HR Policy and Procedure Manual as required. Communicate and train employees on new policies and procedures as required.

**KEY RELATIONSHIPS & INTERACTIONS**
- Director of Corporate Services/Treasurer
- Management Team
- Other Departments
- Other work groups/employees

**QUALIFICATIONS**
- Undergraduate degree or diploma in Human Resources and/or Business Administration, combined with a payroll program obtained through a community college or the Canadian Payroll Association
- Designated certification as a Human Resource Professional (or working towards designation or willing to obtain).
- Minimum of three (3) years’ related work experience, preferably in a unionized environment.
- Knowledge and understanding of relevant government legislative requirements related to labour relations, employment standards, occupational health and safety, and AODA.
- Experience with best practices in the areas of recruitment, collective bargaining, attendance and performance management.
- Demonstrated experience with the administration of benefits, pension and disability management.
- Ability to handle sensitive issues professionally and confidentially.
- Highly developed computer skills.
- Excellent communication and interpersonal skills.
- Strong problem-solving skills as well as the ability to remain calm and effective while managing competing priorities and deadlines.
- Demonstrated excellent organizational skills with attention to details and accuracy
- Ability to work autonomously and prioritize work activities while responding to multiple demands in a dynamic environment.
- Fluency in both

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