Finance and Administration Manager

4 months ago

Markham, Canada Harmontronics Automation Canada Full time

**Company description**

Harmontronics Automation Technology is a leading capital equipment designer, integrator and manufactures throughout Automotive Electronics, Healthcare, New Energy and Industrial IoT industries. Founded in 2007, we focus on providing flexible high efficiency solutions for small and precise products manufacturing. We have delivered more than 5000 smart manufacturing solutions to various world leading manufactures worldwide, our high-performance systems have been installed in over 20 countries across North America, Europe, and Asia. With 10 facilities and support locations around the world, we ensure all our customers have easy access to our service and product at any of their locations.

**Job description**

**What We’re Looking For**

We are currently looking for a Finance and Administration Manager to join our Toronto team to help setting up the financial and administrative infrastructure of North American companies’ operations.

**Duties & Responsibilities**
- Regularly communicate with counterparts and group CFO in China (need to be able to work night hours occasionally, between 20:00-22:00 EST)
- Planning, directing and coordinating all accounting operational functions
- Managing the accumulation and consolidation of all financial data necessary for an accurate accounting of consolidated business results
- Coordinating and preparing internal and external financial statements
- Coordinating and preparing company payroll statement
- Obtain variance reports for the management team from QuickBooks
- Coordinating activities of external auditors
- Review and assess areas of business risks and develop policies, in cooperation with executive leadership, to minimize or eliminate risks wherever possible
- Providing management with information vital to the decision-making process
- Managing the budget process
- Assessing current accounting operations, offering recommendations for improvement and implementing new processes
- Evaluating accounting and internal control systems
- Evaluating the effectiveness of accounting software and supporting database, as needed
- Assist with monitoring job costing for project materials and resources for budgetary planning and financial management
- Overseeing regulatory reporting, frequently including tax planning and compliance
- Hiring, training and retaining skilled accounting and administration staff
- Ensure all business activities are performed with the highest ethical standards, in compliance with the company’s code of conduct
- Coordinate filing of all required government reports and returns
- Compete other duties and projects as assigned, mostly as administrative manager to support the Canada and Mexico team building activities
- Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services, maintenance activities and tradespersons
- Ensure operations adhere to policies and regulations
- Maintaining all policies and procedures manuals
- Overseeing company budget planning and development
- Performing clerical accounting and general office duties as needed
- Support in staff hiring and training activities
- Acting as HR manager while company is filling this role
- Identifies key areas of improvement, plans administrative processes, establishes guidelines, and implements protocols
- Tracks team performance and ensures quality of work is within acceptable levels

**Knowledge, Education & Experience Required**
- Post-secondary degree specializing in Accounting, Finance, or Business Administration
- Minimum 5 years related experience
- Professional designation including CPA, CMA, or CA
- Knowledge of QuickBooks
- Strong organizational and leadership skills
- Excellent analytical skills
- Exceptional communication skills
- In-depth knowledge of accounting and finance
- Strong eye for detail
- Excellent knowledge of digital technology
- Excellent ability to work as a team

**Benefits**:

- Exceptional advancement opportunities, this is a fast-growing position with HUGE potential to grow.
- Unique experience to be working with global industrial leaders and bridging the gap between Chinese and North American companies.
- Performance based bonus.

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care
- Flexible schedule
- Paid time off

Schedule:

- Monday to Friday

**Language**:

- Mandarin

Willingness to travel:

- Up to 20% (preferred)
- Must have US VISA or Canadian Passport

**Salary**: $70,000.00-$90,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Paid time off
- Tuition reimbursement
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

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