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Office Manager

4 months ago

Milton, Canada Phoenix Contact Ltd Full time

**ABOUT THE COMPANY**

Phoenix Contact's roots are in Germany. Our headquarters are in Blomberg. Originally founded in Essen in 1923, we have grown over the years. With over 50 subsidiaries worldwide, we truly have Global reach. Together with customers and partners, we design solutions for the future using trend-setting connection and automation technology. Wherever they are needed - for example, in transportation infrastructure, electromobility, for clean water, regenerative energies and intelligent supply networks, or energy-efficient machine building and systems manufacturing. We face up to technological developments and the associated changes in society. With almost 100 years of experience in the field of machine building and automation, we are working on tomorrow's intelligent production today.

**ABOUT THE POSITION**

The Office Manager will organize and coordinate all administration and procedures for the Milton office, to ensure organizational effectiveness, efficiency, and safety. It will be responsible for the day to day running and organization of the building and be the first point of contact for all visitors.

The Office Manager will be an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. We require the Office Manager to be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

**POSITION RESPONSBILITIES**:

- Promote Phoenix Contact ‘the brand’ in all day-to-day interactions with visitors, vendors, suppliers, and employees.
- Manage the day-to-day operations of the Milton office ensuring it is open to receive employees and visitors alike.
- Ensure the building operates and presents in the manner that is reflective of the Phoenix Contact brand. The Office Manager will be responsible to coordinate all works / repairs with Facilities for the Milton office.
- Collaborate with the Marketing & Sales Departments to ensure all local events are coordinated and planned effectively. Be active at the events to manage registrations / attendance; assist with set-up and be on hand to deal with any issues as they arise.
- In conjunction with the Marketing & Sales Teams assist and source opportunities to promote events, seminars, and promotions.
- Ensure timely and cost-effective management of provisions / office supplies.
- Work with the Office Administrators in the Regions to ensure a collaborative approach to processes and sharing of best practices.
- Provide feedback / offer solutions to improve the overall effectiveness / efficiency of the building and administrative processes.

**QUALIFICATION REQUIREMENTS**
- Minimum of 2-3 years of proven experience as an office administrator, office assistant or relevant role
- Familiarity with office management procedures and basic accounting principles
- High school diploma; BSc/BA in office administration or relevant field is preferred
- Bilingual English / French language an asset

**ESSENTIAL JOB REQUIREMENTS**
- Must be able to prioritize and effectively manage multiple streams of work from various departments
- Excellent organizational, analytical, and problem-solving skills with strong attention to detail
- Strong communication skills, written and verbal
- Attendance in accordance with company policies and participation in local, regional, and (inter)national meetings as required

This is a 12-month contractual position, and we are offering an attractive remuneration package, employee benefits and the opportunity to contribute to a fast-paced growing company with dynamic leadership and a history of growth and profitability.

**Awarded one of Canada’s Best Workplaces, we recognize people as our most valuable resource. We are an equal opportunity employer.**

**_