Administrator, Payroll
1 week ago
**UNITED WAY BC IS PROUD TO BE RECOGNIZED AS ONE OF **CANADA'S TOP 100 EMPLOYERS FOR 2024****
**ABOUT US - WHY WE’RE HERE**:
More than ever before, BC Communities need help addressing critical social issues. Working in Central and Northern Vancouver Island, Lower Mainland, Thompson Nicola Cariboo, Southern Interior, Trail and District and East Kootenay, United Way BC exists to deliver positive impact for lasting change.
**Our mission** is to strengthen vital connections that support people in need in our communities.
**Our vision** is to create a healthy, caring and inclusive community.
How do we deliver on our mission and vision - by delivering resources and support for those who need it most, and by living our values of being collaborative, compassionate, strategic, responsive, accountable, and inspiring.
**JOB PURPOSE**
This position supports all payroll aspects for the organization, including supporting payroll for all exempt and non-exempt staff, benefits administration, and regulatory filings related to payroll. This position will administer the timecard system, including weekly review and follow-up of time and attendance entries.
In addition, this role works closely with People & Culture to ensure compliance with collective agreements and implementation of policy development.
**DUTIES & RESPONSIBILITIES**
- Support Payroll Coordinator with full cycle payroll processing and benefit administration
- Administer timecard system and acts as primary point of contact with employees and managers
- Administer time-off tracking systems. Processes vacation accruals, reconciles time off and responds to inquiries
- Maintain employee files (primarily electronic). Ensures the necessary forms and documents are completed
- Act as the primary point of contact for payroll, benefits, and pension questions. Responds to oral and written inquiries from internal and external sources based on knowledge of standard departmental guidelines, procedures and policies
- Act as liaison between Payroll and People & Culture
- Provide reporting on payroll, benefits, headcount and other payroll related information
- Support employee onboarding and offboarding processes
- Support Payroll Coordinator with administering changes to employee pay and benefits
- Maintenance of HRIS system (ADP WorkForceNow)
- Administer probation tracking system for payroll purposes
- Ensure appropriate levels of confidentiality and security are applied to payroll / benefits information
- Identify and recommend process improvements to enhance daily efficiencies
- May participate in community engagement or fundraising activities
- Create and implement forms and templates for consistency and accuracy of processes
- Perform other duties related to the qualifications and requirements of the job
**QUALIFICATIONS & REQUIREMENTS**
- Two (2) years’ experience in payroll/benefits administration
- Experience with HRIS/human capital systems - ADP Workforce Now preferred
- Experience in a unionized environment preferred
**SKILLS**
- Accurate data entry skills, attention to detail and able to handle processing high volumes
- Experienced in JIRA or other help desk platforms preferred
- Excellent communication skills. Ability to compose simple, clear, concise correspondence
- Excellent interpersonal skills, demonstrate a customer/employee focus.
- Sound organizational skills. Proven ability to manage multiple activities and tasks simultaneously according to agreed upon schedules and deadlines.
- Must be able to meet assigned objectives by adapting and modifying the sequence of work methods and standards to meet changing conditions.
- Ability to exercise a high level of tact and discretion in both internal and external communications
- Ability to adjust to changes in technology and processes
- Ability to build and maintain relationships with all staff
**WORKING CONDITIONS**
- While most of this work may be performed at any location, Burnaby is the preferred location.
- Some hours outside of business hours to meet deadlines
**CHARACTERISTICS**
For success at UWBC and in this role, certain demonstrable characteristics will be required:
- A commitment to building healthy, caring, and inclusive communities, internally and externally
- Embodying the organization’s core values to be collaborative, compassionate, strategic, responsive, accountable, and inspiring
- Ability to navigate ambiguity and comfortably operate in it
- Drive to succeed as an individual and as a team member
**At UWBC, we don’t just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, programs, donors, and the communities we live and work in. At UWBC, we encourage all applicants regardless of age, sex, gender identity, colour, religion, sexual orientation, or any other basis to apply.**
This is a bargaining unit role with CUPE Local 1760. This position is at pay grade 29, which is $59,550.98 annually.
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