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Human Resources Assistant

4 months ago

Newmarket, Canada Job Skills Full time

**Human Resources Assistant**

**Full-time Canada Summer Jobs Opportunity**

**8-Week Contract**

**York Region**

**Who we are**: Job Skills offers employment solutions connecting the skills of job seekers with the needs of employers to create a more vibrant community.
- Must be between 15 and 30 years of age at the start of employment
- Must be a Canadian Citizen, permanent resident, or person to whom refugee protection has been conferred under the _Immigration and Refugee Protection Act_**_for the duration of the employment and,
- Must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

**_Foreign Students are not eligible_

Applicants should also have the following qualifications/skills:

- Have excellent communication skills (written, verbal)
- Have excellent customer services skills with both internal and external customers
- Have superior organizational skills, with the ability to multi-task, in a fast-paced environment
- Proficient in MS Office Applications (Word, Excel, PowerPoint and Access)
- Human Resources or related field

**What you will do**: Support Job Skills’ Human Resources department by:
Recruitment and Onboarding
- Becoming familiar with the job posting process (internal and external) and being able to post jobs in accordance with company standards/legislative requirements
- Assisting in the interview process and collaborating with the internal interview team to co-ordinate full interview cycle
- Assisting with job offers and the orientation process

Database and File Maintenance
- Becoming familiar with the Job Skills’ timesheet management database and assisting in the monitoring of staff timesheets and preparation of related monthly reports
- Maintaining both paper and electronic staff files

Reporting and Documentation
- Becoming familiar with regular HR reports and being able to collect data, analyze information and prepare reports, as required
- Learning HR templates available in the Human Resources directory and being able to produce basic HR documents

Special Projects
- Updating of health and safety processes and communication of same
- Revising Job Skills job descriptions, including related competencies
- Updating of Job Skills’ Staff Manual
- Becoming familiar with all HR processes and updating the HR Operating Procedural Manual
- Participating in committee work, both with the Joint Health & Safety Committee and Equity, Diversity and Inclusion Committee
- Working with HR and staff to produce monthly bulletins related to the Joint Health & Safety Committee

General Office Duties
- Becoming familiar with Job Skills’ mandate, objectives and programs, through the review of available literature, involvement in staff meetings and site-specific visits
- Responding to general inquiries for information and referring walk-in/telephone clients to appropriate Job Skills and other community services and programs, as required
- Developing and maintain a working relationship with all Job Skills’ departments, at all Job Skills’ offices

**Competencies**:

- Client Service Orientation
- Teamwork
- Building Collaborations/Partnerships
- Self-Confidence
- Accountability
- Persuasive Communication
- Problem Solving
- Leadership

**What you will get**: In addition to the satisfaction gained from helping people reach their goals, Job Skills offers a competitive _salary_

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, performance-oriented and believe in the personal growth of our staff, our community and our clients.

As a _Human Resource Assistant _with Job Skills,you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and experience to help clients find and maintain meaningful employment.

**Please reply in confidence by 4:30 pm, Friday, May 26, 2023**

**JOB SKILLS Hiring Committee**

**Job Reference Number: HO042898**

**14-130 Davis Drive, Newmarket, ON, L3Y 2N1**

**Job Types**: Full-time, Fixed term contract, Internship / Co-op
Contract length: 8 weeks

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Newmarket, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-05-26