Administrative Assistant, Drug Programs

3 weeks ago

Vancouver, Canada CPSBC Careers Full time

Full-time, contract (12-14 months)
Position summary
Duties and responsibilities
**Duties include but are not limited to the following**:

- process controlled prescription pad orders
- process printer-friendly sheet orders
- schedule meetings and perform related tasks
- draft agendas and minutes; review, photocopy and distribute related files and documents as required
- perform general clerical duties (i.e. filing and scanning correspondence)
- review and reconcile closed physical files and e-files for completeness
- ensure all electronic files are maintained and up to date
- cull records following appropriate destruction guidelines
- support medical consultants and book advice calls
- respond to written and telephone inquiries from the public, physicians, various health organizations, and the government pertaining to drug programs activities
- process requests from drug programs and other departments on standard queries for practitioner prescription profiles and other related materials
- respond to enquiries regarding theft and forgery of controlled prescription pads
- assist with the duties and responsibilities of colleagues in their absence
- perform any other related duties and participate in special projects as required to support drug programs and CPSBC

Skills and qualifications
**Required skills and qualifications include**:

- successful completion of grade 12 supplemented by a two-year office administration diploma or equivalent combination of education and experience
- a background in health care or familiarity with medical language is preferred
- excellent written and verbal communication skills
- excellent editing and proofreading skills
- demonstrated ability to work independently and make decisions to determine appropriate action in handling general inquiries
- ability to organize and set work priorities
- ability to take direction, be flexible with the demands of the department, and work both independently and as a team member
- ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must
- analytical, detail orientated and the ability to prioritize tasks
- strong problem-solving and time-management skills
- previous experience interfacing with patients or the public is an asset

The compensation range for this position is $48,278 to $60,347 per year.
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC's top employers since 2011 and one of Canada's top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.
We thank all applicants for their interest; however, only those selected for interview will be contacted.
The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.
We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.

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