Office Administrator, Strategic Projects

5 months ago

Saskatoon, Canada SIIT Full time

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

The Oẏateki Partnership team is committed to achieving the goal of directly and positively impacting First Nations and Métis youth throughout their education, training, and into meaningful employment. We are seeking a talented team member who is inspired by challenge, innovation, and positivity

**Nature and Scope**

The Office Administrator focuses on providing high-level, confidential administrative support of a large-scale, strategic multi-year project specific to the Oẏateki partnership agreement, which involves three post-secondary education institutions in Saskatchewan. This position will positively promote and create an environment that demonstrates will positively promote and create an environment that is in alignment with the vision, mission, and values of Oẏateki partnership organizations - Gabriel Dumont Institute, Saskatchewan Indian Institute of Technologies, and University of Saskatchewan.

**General Accountability**

The Office Administrator is the first point of contact for internal and external clients. This position supports a wide variety of company administrative operations promptly and professionally. The incumbent is responsible for organizing and coordinating Oẏateki Central Office operations and procedures in order to ensure organizational effectiveness and efficiency.

This position will maintain all office procedures, including inventory of assets, and office supplies. The incumbent will maintain office systems, supplies, mail procedures, and company databases while ensuring compliance with administrative procedures, including records management, destruction, and file maintenance. This position provides additional support as required and includes the following broad range of accountabilities:
**Specific Accountabilities**

**_ Administrative Support & Office Coordination_**
- Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required
- Management of the front office, which includes being responsible for opening and closing the office by following applicable procedures; as well as maintain a clean atmosphere of main floor area, lunch room and front reception at all times, including program brochures, employee forms, and daily papers
- Receive, sort, and send mail, courier packages, and faxes
- Provide professional administrative support to the department to support the accomplishment of the Oẏateki Partnership objectives
- Coordinate all logistics of meeting requests, including booking rooms, set up and take down of technology requirements, catering requirements, as well as, travel and accommodation requirements as required
- Provide administrative support for department meetings, committees, and/or working groups as assigned, including preparation for technical support, preparation of agenda, minute taking and minute distribution
- Process Oẏateki Central Office expenses and attendance forms for signature, filing and distributing where appropriate or as assigned
- Handle and process documents with confidentiality and compliance while exercising best practices with administrative procedures: records management, records retention and destruction and file maintenance - physical and electronic
- Create and maintain efficient and detailed electronic and paper file management processes for the department and supervisor
- Purchase Order coordination: distribution to vendors, creation of purchase orders, appropriate coding, and ensuring established procedures are followed
- Purchase and maintain adequate supply levels as required in the department
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Assist in the coordination and administration of training programs under the direction of the supervisor or otherwise directed
- Maintain regular communication with other administrative staff to ensure consistency in communications, practices and procedures

**_
Client Focus _**
- Extensive knowledge of the functions, purposes and programs of the Oẏateki Partnership to answer and direct routine inquiries and promptly respond to inquiries
- Determine nature of visitors' business and provide appropriate information or direct them to the appropriate personnel
- Maintain a calendar of events for the department, including supporting individual calendars, to ensure clear communicatio

  • Programs and Projects Officer

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Programs and Projects Officer**: **PRIMARY PURPOSE**: The purpose of this position is to provide senior administrative and project support for undergraduate programs in the College of Engineering. This position develops, implements and evaluates strategies to facilitate effective and efficient academic governance processes relating to the college’s...

  • Governance Officer

    1 month ago

    Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

    Job Summary:The Governance Officer provides strategic support to the University Secretary and Chief Governance Officer in their exercise of powers and duties pertaining to university governance and protocol. The Officer will work closely with the Governance Office team to instill good governance, authentic engagement, and accountable practices.Key...

  • Strategic Officer, Indigenous Engagement

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Strategic Officer, Indigenous Engagement**: **Primary Purpose**:The position will be responsible for projects related to supporting and measuring the implementation of ohpahotân | oohpaahotaan, the Indigenous Strategy at USask. A large focus of the position will be on caring for the relationships between the Office of the Vice Provost Indigenous...

  • Project Specialist, Strategic Projects

    6 months ago

    Saskatoon, Canada SIIT Full time

    **Join our Team!** Oẏateki presents a unique opportunity for you to make a difference and be part of an inspiring movement to positively impact and support inclusive education and employment for Indigenous Youth in Saskatchewan. Reinforced by an exceptional partnership between the Gabriel Dumont Institute (GDI), the University of Saskatchewan (USask), and...

  • Strategic Senior Administrative Support Professional

    2 weeks ago

    Saskatoon, Saskatchewan, Canada Saskatoon Tribal Council (STC) Full time

    Company OverviewSaskatoon Tribal Council (STC) is a leading organization in the region, committed to excellence and innovation in all aspects of its operations.SalaryWe offer a competitive compensation package, commensurate with experience and qualifications, ranging from $60,000 to $80,000 per annum.Job DescriptionThis strategic senior administrative...

  • Chief Executive Officer

    2 weeks ago

    Saskatoon, Saskatchewan, Canada Leaders International Full time

    Chief Executive Officer - Strategic LeaderThe Chief Executive Officer - Strategic Leader will provide effective leadership and management in the areas of people management, finance management, risk management, facilities management, program and service delivery, community relations, fundraising, capital projects, and strategic planning.Reporting to the Board...

  • Project Administrator

    5 months ago

    Saskatoon, Canada Threeosix Industrial Full time

    Threeosix Industrial is a multi-discipline leader in the mining and construction industry, priding itself on a professional and progressive work environment for all included. Threeosix currently has projects in BC, AB, SK, MB and ON and is a growing company. We commit to being transparent, relationship-focused rather than transactional, and to delivering...

  • Office Administrator

    6 months ago

    Saskatoon, Canada Paramedic Services Chiefs of Saskatchewan Incorporated Full time

    The Paramedic Services Chiefs of Saskatchewan (PSCS) works with the EMS profession and key stake holders to strengthen and advance EMS in Saskatchewan by ensuring high-quality, accountable patient care and to provide guidance, support, and a common voice on behalf of all ground emergency medical services members. PSCS represents 104 out of 106 ambulance...

  • Project Administrator

    5 months ago

    Saskatoon, Canada Threeosix Industrial Full time

    Threeosix Industrial is a multi-discipline leader in the mining and construction industry, priding itself on a professional and progressive work environment for all included. Threeosix currently has projects in BC, AB, SK, MB and ON and is a growing company. We commit to being transparent, relationship-focused rather than transactional, and to delivering...

  • Intermediate Project Manager

    2 months ago

    Saskatoon, Canada kmay Strategic Consulting Inc. Full time

    **WHO WE ARE** Our goal is simple: building intimate and long-lasting relationships with our clients by delivering the highest value services possible, and providing the same environment for our team members. That's why at kmay, we hire only the best of the best, we provide only the best recognition, succession, and compensation, so that we can deliver the...

  • Strategic Administrative Professional

    2 weeks ago

    Saskatoon, Saskatchewan, Canada Eastern IEE Consulting Ltd. Full time

    About UsAt Eastern IEE Consulting Ltd., we are dedicated to delivering exceptional services and solutions that drive growth and success for our clients.Job OverviewWe are seeking a highly skilled and experienced Strategic Administrative Professional to join our team. As a key member of our administrative staff, you will be responsible for providing...

  • Project Administrator

    6 months ago

    Saskatoon, Canada CP Distributors Full time

    Since 1962, CP Distributors has been a trusted, value-added partner in the construction industry. We make it a priority to build relationships with our customers and work with them to meet the challenges and goals of their specific projects. CP Distributors strives to meet the needs of our diverse customer base. In addition to locations in Saskatoon,...

  • Finance and Administrative Research Officer

    7 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Finance and Administrative Research Officer**: **Primary Purpose**: The primary purpose of this position is to provide research finance and administrative support for the School of Rehabilitation (SRS) research initiatives. This includes providing administrative support on research finance processes and activities, working with faculty members to ensure...

  • Project Administrator

    6 months ago

    Saskatoon, Canada CP Distributors Full time

    Looking for a stable and team-oriented work environment within the construction industry? CP Distributors has a current opening for an ambitious **Project Administrator **in our **Saskatoon **branch. CP Distributors is a trusted, value-added business partner in the construction industry and is dedicated to being the leading supplier of Commercial Doors,...

  • Administrative Coordinator

    5 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator**: **Primary Purpose**: Research Acceleration and Strategic Initiatives (RASI), a unit of the OVPR, provides pre and post award support for grants from the individual to institutional level. RASI works with the university research community in key initiatives such as programming to support researchers at all levels, the...

  • Office Administrator

    5 months ago

    Saskatoon, Canada Continental Mine & Industrial Supply Ltd (CMI) Full time

    **Company Summary** Reporting to the Central Services Group, we provide support to our group of companies including Continental Mine & Industrial Supply Ltd (CMI), CMI Tech Services, HD Engineering & Design and I&M Welding & Fabricating. This position primarily supports CMI but will support the rest of the group as required. At CMI, we collaborate to define...

  • Administrative Office Assistant

    7 months ago

    Saskatoon, Canada OBASA Suites Full time

    We have a new opening for an Administrative Office Assistant. Reporting to our Financial Controller, as well as other members of the executive team. The Obasa Group is a portfolio of companies built from the ground up, starting with commercial and residential properties across North America. Through OBASA, our portfolio continues to grow, identifying...

  • Department Assistant, Strategic Initiatives

    6 months ago

    Saskatoon, Canada SIIT Full time

    Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000...

  • Office Administrator

    5 days ago

    Saskatoon, Canada Foran Mining Corporation Full time

    Foran Mining Corporation (TSX:FOM) is a forward-thinking mining company redefining the industry. We are seeking an **Office Administrator** to join our growing McIlvenna Bay team at our local Creighton Sk. Office. This is a part-time position on a one-year contract. The working hours are: Monday to Thursday from 10:00 AM to 2:00 PM at our Creighton...

  • Projects Administrator

    6 months ago

    Saskatoon, Canada Northern Strands Full time

    Our team is growing! Fortis Mining Engineering & Manufacturing is currently recruiting for a **Projects Admin.** The Projects Admin performs administrative duties requiring initiative, independence, and confidentiality in areas of project administration across multiple divisions as required. Reporting directly to the Sr. Contracts Administrator, the Projects...