Events Manager

6 months ago

Mississauga, Canada Jake's House Charity Full time

**COMPANY PROFILE**

Founded in 2004, Jake’s House is a Provincially and Federally funded Canadian charity with a mission to provide meaningful support to families living with autism across the country. Recognizing that more than any other single issue, families dealing with autism need a community, Jake’s House is committed to growing a strong network of people who understand and care - a family, determined to provide tangible solutions at every stage of life.

In addition to growing a caring, committed community, Jake’s House offers a continuum of structured services to provide practical help today and lasting hope for tomorrow. Through four strategic offerings - social events for the whole family; mentoring programs for youth; employment opportunities for young adults; and housing for the aging population - Jake’s House supports individuals on the spectrum throughout their entire lifespans.

Through these events and services, as well as other strategic initiatives, Jake’s House strives to empower individuals with autism; offer their caregivers support and respite; raise awareness; share resources; and build a caring community. Jake’s House is dedicated to delivering assistance to those who need it right now, while also determined to establish a support system for future generations.

**JOB OVERVIEW**

**KEY RESPONSIBILITIES**

**Event Management**
- Project Manager for all tasks and deliverables in the planning, development, coordination, execution and completion of all Jake’s House events, both in-house and Third-Party, including but not limited to:

- Meeting event objectives, fundraising goals and volunteer requirements
- Developing and securing sponsorship menus and stakeholder opportunities
- Collaborating and executing the event concept, design and developing a continuity plan
- Creating, distributing and tracking Save the Date, invitations, registration, various reports
- Preparing comprehensive project plans, logistics schedules for pre-, onsite and pot-event phases; products/collateral/services tracker for either production or procurement
- Securing venues and vendors and all associated deliverables and reconciliations
- Managing event budgets, contracts and service agreements
- Recruiting/securing and managing sponsors, guests/participants, stakeholders & volunteers
- Preparing materials and training staff and volunteers for their event roles and responsibilities
- Provide exceptional donor/partner/vendor/stakeholder/volunteer/team member support and service
- Deliver presentations to small and large audiences
- With guidance from the leadership team, develop, support, implement and manage the sales and sponsorship program: leads pipeline - identification, qualification, solicitation, closing; writing proposals, agreements; cold calls, sales pitch, negotiation; tracking, activating deliverables, follow-ups.
- Work in close collaboration with Marketing & Communications team on the strategy for recruitment initiatives for participants, students, volunteers, committee members, Third-Party Fundraising organizations, and other key event stakeholders
- Ensure seamless execution of event logistics by meticulously coordinating every aspect of every event.
- Managing guest lists, liaising with participants to confirm registration, and provide updates and information to them as needed.
- Manage event budgets, ensuring cost-effective planning and resource allocation.
- Implement marketing and promotional strategies to maximize event attendance and impact.
- Utilize social media and other communication channels to engage the community and generate interest in events.
- Monitor and evaluate event success, gathering feedback for continuous improvement, and conduct post event activities such as follow-ups, thank you letters, and summary for websites and blogs.
- Develop and manage the Third-Party Fundraising Events Program, including but not limited to, identifying, contacting, engaging, soliciting and supporting Third-Party fundraising event partners.
- Build and maintain relationships with sponsors, partners, participants, and donors to ensure their ongoing support.
- Assign volunteers to roles appropriate to their skills, develop and deliver specific role training and prepare thank you letters post-event.
- Stay informed about industry trends and best practices in event planning, fundraising and non-profit engagement.
- Other duties as assigned.

**Social Media - Content Creation & Distribution**
- Design and/or coordinate the design of graphics, promotional collateral, and event collateral.
- Write social media content.
- Develop and/or coordinate the production of videos and photography at various events or existing programs and workshops.
- Lend support in compiling, writing, and designing informative pieces, such as newsletters, program toolkits and annual reports.
- Review and summarize analytics and make recommendations.
- Other duties as assigned.

**REQUIRED QUALIFICATIONS**
- Bachelo

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