Project Coordinator

3 months ago

Edmonton, Canada City of Edmonton Full time

**Job Number**:48994**

Transportation Planning and Design is looking for a talented Project Coordinator to be involved in managing the planning and design of diverse transportation infrastructure projects. In this challenging position, day to day work includes working on projects such as concept and/or preliminary design of Roads, Interchanges, Bridges, Light Rail Transit corridors, Bike Lanes, and alignment studies for river crossings, roadways, and LRT, as well as, roadway renewals all in support of the City’s plan for growing Edmonton to a city of 2 million people - The City Plan.

You will work in an integrated business model. The Project Coordinator will report to the Program Manager, and will support projects by providing technical expertise and administrative oversight. With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will perform the following:
Project Coordination
- Support the Program Manager and team in preparing project management documentation as per the project management best practices and City processes
- Assist the Program Manager and team with the implementation of public engagement processes in accordance with the City’s Public Engagement Policy
- Support and provide/input information into the City’s Project Management Information System (PMIS)
- Liaise with business partners throughout the project
- Attend site meetings and perform support/administrative activities
- Contribute to the design, implementation and continuous improvement of project management processes and practices
- Participate actively in the development and documentation of project issues, lessons learned and risks
- Coordinate and facilitate design drawing circulation reviews

Contract Development and Administration
- Prepare and execute consulting agreements/construction contracts and invoices; Review/revise contracts as needed
- Track and monitor project scope, budget and schedule and report variances to the Program Manager
- Provide recommendation on mitigation strategies for any contractual variances as it applies to scope, budget and schedule and implement as directed
- Record and maintain a detailed record of vendor performance
- Review monthly progress reports for completeness and compliance
- Escalate contract management issues where required
- Manage and control standing arrangement and/or open order contracts

Project Development
- Coordinate on-site meetings and visits to support project development (scope definition, feasibility studies, public engagement activities, etc.)
- Prepare budget estimates and review preliminary drawings
- Prepare and adhere to cost estimates/schedules/reports
- Respond to inquiries received from the public, other City groups and Council
- Ensure that projects adhere to technical specifications and other contract documents
- Initiate and assist with the consultant procurement process through SAP Ariba
- Assist with consultant evaluations utilizing the City’s Supplier Performance Management Program

Safety and Environmental
- Ensure the project abides by any applicable City of Edmonton Occupational Health and Safety Standards and Guidelines
- Assist the Program Manager in identifying and meeting environmental review and permitting requirements
- Perform other related duties as required

**Qualifications**:

- Degree in a related field such as Engineering, Architecture, Landscape Architecture, Business, or Project Management and a minimum of 2 years directly related experience in project management for infrastructure planning, design and construction
OR
- Diploma in a related field such as Engineering, Construction, Architecture, Landscape Architecture, Environmental Science, Project Management or Trade Certification and a minimum of 4 directly related experience in project management for infrastructure planning, design, and construction
- Experience working with external consultants
- Experience with SAP Ariba, SAP, e-Builder and Google Suite (including Docs, Sheets, Drive, etc.) would be an asset
- Coursework/training in project coordination/management would be an asset
- Demonstrated experience working with multi-disciplinary teams in the delivery of transportation infrastructure projects
- Strong technical skills in planning and design processes related to civil/transportation engineering
- Proven planning, organizational and problem solving skills
- Experience supporting public engagement processes, including knowledge of City’s Public Engagement policy and framework
- Strong verbal and written communication skills
- Demonstrated ability and willingness to develop strong relationships and work in a collaborative, integrated manner
- Experience working with relevant codes, legislation, regulations, policies and procedures (OH&S, Environmental, Builders Lien Act, City’s Complete Streets Design and Construction Standards, TAC's Geometric Design Guide, etc.)
- Exceptionally strong organizational s

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