Wapiti Gravel Suppliers Shop Admin

3 months ago

Grande Prairie, Canada Colas Full time

**Subsidiary**:Colas Western Canada Inc.**:
**4201 93 Street, Grande Prairie, AB T8V 6T4 Telephone: (780) 532-1790**

Wapiti Gravel Suppliers, a division of NPA Ltd. is one of Western Canada’s largest paving contractors, with over 700 employees helping us provide our products and services throughout Alberta, Saskatchewan and the Northwest Territories. Our equipment fleet and shops are among the most modern in our business. We take pride in our employees and place a high-value on establishing a workplace where people are challenged and respected every day.

**Summary**:
Are you a friendly, outgoing and reliable person? Do you have excellent administrative skills? Are you looking for a new opportunity with a great company with top tier perks? We are now hiring for a seasonal Shop Administrator to add to our team

This person will work with our shop team of supervisors and parts people to ensure accurate and complete administrative support for our busy Grande Prairie shop.

**Key Responsibilities**:

- Receive all shop PO’s daily and upload accordingly.
- Communicate with parts people and Accounts Payable department to process vendor payable invoices for payment on a timely basis.
- Working on items in “awaiting receipts” queue, daily, to resolve issues.
- Edit the Preventive Maintenance work schedule for completed services in computerized preventative maintenance program (JD Edwards).
- Help with the maintenance team to manage the equipment work orders in JD Edwards for equipment services.
- Enter the equipment hours and mileage daily and weekly in computer, scan proper documents into equipment files and work orders.
- Create Purchase orders for the maintenance shop when requested.
- Do inventory transactions for completed services.
- Run equipment PM backlog report 3 times per week and update info onto whiteboard.
- Promote, execute, and adhere to the company’s safety program, and encourage all employees, sub-contractors, and consultants to adopt safety as a culture.
- Promote and adhere to company's Ethics policy.
- Other duties as required.

**Qualifications | Requirements**:

- High School diploma or G.E.D required.
- Class 5 driver’s license
- Administrative diploma preferred.
- Minimum 1 year administrative experience
- 1 year experience in a maintenance or shop setting.
- Experience in using JD Edwards, Onbase and Microsoft is as asset.

**Working Conditions**:

- Work is located in an indoor setting within our shop, which could include extended periods of sitting, standing, computer use and exposure to noise, dust and smells
- Must be physically able to lift and carry at least 10 LBS on a regular basis, and 50 LBS on occasion.
- Use of Personal Protection Equipment is required.
- Overtime as required.
- Must comply with the company’s drug and alcohol testing requirements.

**What's In It For You?**:

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