Executive Assistant to The Avp, Development

6 days ago

Calgary, Canada Mount Royal University Full time

Job Description:
**About MRU**:
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-caliber programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 38 majors. Learn more at mru.ca/AcademicPlan.

Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the Îethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut’ina Nation, and the Métis. Learn more about MRU's Land Acknowledgement.

**About the University Advancement Division**:
Although Mount Royal University’s history dates back more than 100 years, our transition from college to university is relatively recent, bringing with it unique and exciting fund development opportunities. We began our last $250 million transformative campaign as a college, but we finished it as a university. The new strategic plan for the University places a priority focus on fundraising, and sets very ambitious targets to triple the total value of scholarships available to students, more than double the size of the endowment portfolio, and increase alumni philanthropy exponentially in the coming years. A new and exciting campus master plan will guide the construction of new facilities on campus for the next 20 years. The Office of University Advancement supports Mount Royal University through Marketing & Communications, Alumni Relations, and Development support.

**About the Role**:
The Executive Assistant to the Associate Vice President, Development & Alumni Relations provides administrative and strategic executive support to the AVP and the Foundation Board of Directors. As the senior administrative employee in Development, this position coordinates general office functions and administrative support.

This is a full-time replacement term position ending April 2026.

**Responsibilities**:
Provide support to the AVP:

- Prepare drafts of planning documents, proposals, and presentations
- Coordinate registration and travel arrangements for workshops and conferences
- Manage mail, correspondence and calendar scheduling, including individual and committee meetings
- Process and submit business expenses and corporate P-Card expenses
- Assist with planning and organizing Board-related events
- Respond to inquiries from donors, University administration and Board of Directors
- Liaise with the President’s office, and the Office of the Vice President Advancement, providing information and support
- Coordinate general office operations and staff events, and liaise with University Advancement administrative staff on matters relating to office logistics
- Update organizational charts, phone lists and Development Department procedures
- Input Banner updates for board members and other external contacts

Act as Assistant to the MRU Foundation Board of Directors:

- Serve as point of contact for the Board of Directors, managing communications to the Board on behalf of Development and the University
- Schedule Board, Committee and Annual General Meetings and make all logístical arrangements
- Assist with agenda development and compile and distribute packages for Board meetings
- Record and distribute the minutes of Board meetings
- Maintain, prepare and update Board lists, manuals and materials and circulate as appropriate
- Support Board committees as required, and attend Governance Committee and Finance Committee meetings and record and distribute meeting minutes

Other Duties:

- Prepare and submit corporate documents to the government such as the Alberta Annual Return and the annual renewal of The Foundation’s Charitable license
- Assist Donor Relations officers when required with donor events and correspondence
- Participate in the development of policy and procedures for Foundations operations
- Back up Fund Development assistant and assistant to the Vice President-Advancement if needed
- Assist with invites, registration, RSVP’s and after event follow up

**Qualifications**:

- Bachelor degree or equivalent
- 5 - 8 years of office administration experience, including:

- Written and financials skills, and
- Ability to deal with frequent interaction with colleagues and external individuals and organizations
- Highly skilled with Microsoft Office, Google Suite and Raiser's Edge
- Experience wit

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