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Director, Board Services
3 months ago
**Join a Challenger**
Being a traditional bank just isn’t our thing. We are big believers in innovating the banking experience because we believe Canadians deserve better options, and we challenge ourselves and our teams to creatively transform what’s possible in banking. Our team is made up of inquisitive and agile minds that find smarter ways of doing things. If you’re not afraid of taking on big challenges and redefining the future, you belong with us. You’ll get to work with people who will encourage you to reach new heights. We like to keep things fun, ask questions and learn together.
We are a big (and growing) family. Overall we serve more than 370,000 people across Canada through Equitable Bank, Canada's Challenger Bank, and have been around for more than 50 years. Equitable Bank's wholly-owned subsidiary, Concentra Bank, supports credit unions across Canada that serve more than 5 million members. Together we have over $100 billion in combined assets under management and administration, with a clear mandate to drive change in Canadian banking to enrich people's lives. Our EQ Bank platform (eqbank.ca) has been named the top Schedule I Bank in Canada on the Forbes World's Best Banks 2023, 2022, and 2021 lists.
**The Work**
Role is responsible for coordinating activities relating to the Board of Directors and its interaction with senior management. Specifically, providing support to the Board of Directors of all entities within the EQB Inc. corporate hierarchy in ensuring the respective Boards discharge their fiduciary and statutory duties, complies and functions its decisions are implemented. Serves as a primary point of contact with members of the Board; responsible for ensuring minutes accurately reflect the Board’s decisions; and instrumental in ensuring that the Bank and its subsidiaries and affiliates meet their respective regulatory and statutory requirements.
**Core Parts Of the Role Would Be To**:
- ** Board Services**:
- With the Corporate Secretary, lead the implementation and execution of the corporate and business governance arrangements for all Board and Committee meetings of the Bank and its affiliates and subsidiaries.
- Regularly benchmark director compensation and director share ownership requirements, analyse data and report findings to the Board.
- Under the direction of the Corporate Secretary, organize, attend and take minutes of all board and committee meetings. Responsible for tracking action items and status of follow-up/completion, and for managing and maintaining the integrity of all corporate records and minutes of Board and Committee meetings.
- Monitor and evaluate the implementation of Board governance policies and processes and recommend options for enhancements or to address identified issues or deficiencies.
- Support the onboarding of new directors to the Board, including conducting the suitability and independence assessments, managing the preparation and maintenance of onboarding material in the board portal, and overseeing director orientation.
- Manage the necessary arrangements for Directors that are stepping down from the Board, which includes ensuring appropriate notifications to regulators and overseeing the redemption of the director’s deferred share units
- Manage the administration of the board portal (Diligent) which includes: uploading board-related materials, ensuring that all board-related materials (including current policies, key governance documents and reference materials) are available to directors, and to organize and maintain the Diligent portal to ensure optimal efficiency.
- Crafting resolutions that accurately reflect the decisions of board/committees.
- Oversee Directors’ quarterly remuneration and expense reimbursement processes.
- Maintain and update governance documents and director bios on the corporate website.
- Ensure timely and accurate information regarding decisions and requests for action arising from board and committee meetings.
- Design and distribute board assessment questionnaires to directors (annually) as directed by the Corporate Secretary.
- Maintain workplans for the Board and Board committees of the Bank which are tracked to the mandates / regulatory requirements of each company, follow-up matters from prior meetings or as requested by the respective Chairs, to ensure that each requirement is met.
- Support Corporate Secretary in the preparation, content, filing and distribution of proxy materials, including the management information circular. Manage all timelines as required by securities regulations, and prepare submissions to the Board and its Committee as appropriate.
- Support Corporate Secretary, and other members of the team, in planning and executing the annual meeting of shareholders, including monitor the shareholder vote for special business that requires a certain voting percentage in order for the vote to pass, and take any necessary action.
- Plan and coordinate director education pro
