Office Administrator at Pediatric Occupational
4 weeks ago
**About Us**
Catch a Balloon Clinic is a dedicated pediatric occupational therapy clinic committed to providing compassionate, high-quality care to children and their families. Our team of professionals works to help children achieve their full potential in a supportive and engaging environment.
We are seeking a friendly and organized Office Administrator to join our team. As the first point of contact for our clinic, you will play a crucial role in creating a welcoming atmosphere for our clients and their families. Your responsibilities will include managing front desk operations, scheduling appointments, handling client inquiries, and maintaining client records.
**Key Responsibilities**:
- Answer phone calls and manage client inquiries in a professional and courteous manner.
- Schedule and confirm appointments using our clinic’s scheduling software.
- Maintain accurate client records and ensure all necessary documentation is completed.
- Process client intake forms and insurance information
- Coordinate with therapists and administrative staff to ensure smooth clinic operations.
- Handle billing and payment processing.
- Assist with general administrative tasks as needed.
**Skills**
- Proficiency in basic office tasks such as data entry, clerical duties, and front desk operations.
- Knowledge of QuickBooks or similar accounting software is a plus
- Familiarity with medical office procedures and terminology is an asset.
- Ability to work effectively in a team environment, demonstrating excellent communication and interpersonal skills.
- Experience with customer support or client-facing roles is preferred.
- Knowledge of Google Suite for documentation and organization purposes is beneficial.
- Strong attention to detail for tasks like proofreading documentation and maintaining accurate records.
**Qualifications**:
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Previous experience as a receptionist or in a customer service role, preferably in a medical or pediatric setting.
- Excellent verbal and written communication skills in Farsi and English.
- Strong organizational skills and attention to detail.
- Proficiency in using scheduling and medical record-keeping software, specifically Power Diary.
- Ability to multitask and handle a busy work environment with professionalism.
- A friendly and compassionate demeanor, especially when working with children and families.
**Why Join Us?**
- Be part of a passionate team dedicated to improving the lives of children.
- Enjoy a supportive and collaborative work environment.
- Opportunities for professional growth and development.
**How to Apply**:
**Application Deadline: November 30, 2024**
**Job Type**: Part-time
Pay: $17.50-$19.00 per hour
Expected hours: 30 per week
**Benefits**:
- On-site parking
Schedule:
- Evening shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- Farsi (preferred)
Work Location: In person
Application deadline: 2024-11-30
-
Certified Dental Assistant
6 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry + Glow Orthodontics** **glowpediatricdentistry.ca + gloworthodontics.ca** We are a leading pediatric dentistry and orthodontics office in Richmond BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We are looking for an inviting and energetic individual to...
-
Certified Dental Assistant
6 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry + Glow Orthodontics** **glowpediatricdentistry.ca + gloworthodontics.ca** We are a leading pediatric dentistry and orthodontics office in Richmond BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We are looking for an inviting and energetic individual to...
-
Certified Dental Assistant
6 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry** **glowpediatricdentistry.ca** We are a leading pediatric dentistry office in Richmond BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We are looking for an inviting and energetic individual to join our team as a **Part-time Certified Dental Assistant....
-
Certified Dental Assistant
4 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry** **glowpediatricdentistry.ca** We are a leading pediatric dentistry office in Richmond BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We are looking for an inviting and energetic individual to join our team as a **Certified Dental Assistant (2-3...
-
Certified Dental Assistant
6 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry** **glowpediatricdentistry.ca** We are a leading pediatric dentistry office in Richmond BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We are looking for an inviting and energetic individual to join our team as a **Part-time Certified Dental Assistant....
-
Certified Dental Assistant
6 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry** **glowpediatricdentistry.ca** We are a leading pediatric dentistry office in Richmond and Langley BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We are looking for an inviting and energetic individual to join our team as a **Full-time Certified Dental...
-
Sterilization and Maintenance Assistant
6 months ago
Richmond, Canada PDG Pediatric Dental Group Full time_**WHO WE ARE**_ At the Pediatric Dental Group (PDG), we believe in having fun while delivering great service to our patients. We are a multi-location dental group, and specialize in Orthodontics and Pediatric dentistry for children, adolescent, and adults in our Vancouver, Delta/Surrey, Richmond, and Coquitlam offices. - **WHO WE’RE LOOKING FOR**_ PDG...
-
Tse - Site Office Administrator
7 months ago
Richmond Hill, Canada TSE Full time**Reports to**: Property Manager **Summary**: TSE seeks a Site Office Administrator to support in building strong tenant relations by providing prompt, professional and courteous service. Responding to the tenants and demonstrating a ‘pride of ownership’ approach to a residential portfolio located in Toronto. The Site Administrator is responsible for...
-
Dental Receptionist
3 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry** glowpediatricdentistry.ca We are a fast growing private, pediatric and orthodontic dental office in Richmond, BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We make glowing smiles! We are looking for an inviting and energetic individual to join our...
-
Orthodontic Treatment Coordinator Assistant
6 months ago
Richmond, Canada PDG Pediatric Dental Group Full timeOrthodontic Treatment Coordinator Looking for a great opportunity to join a large and growing Dental Group. Pediatric Dental Group (PDG) specializes in Pediatrics and Orthodontics. We are looking to grow our Treatment Coordinator Team in our Richmond / Delta office. We are looking for someone who... - Is energetic, positive, organized and enjoys...
-
Dental Receptionist
2 months ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry** glowpediatricdentistry.ca We are a fast growing private, pediatric and orthodontic dental office in Richmond, BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We make glowing smiles! We are looking for an inviting and energetic individual to join our...
-
Dental Receptionist
3 weeks ago
Richmond, Canada Glow Pediatric Dentistry Full time**Glow Pediatric Dentistry** glowpediatricdentistry.ca We are a fast growing private, pediatric and orthodontic dental office in Richmond, BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We make glowing smiles! We are looking for an inviting and energetic individual to join our...
-
Dental Receptionist
6 months ago
Richmond, Canada PDG Pediatric Dental Group Full time**WHO WE ARE** At the Pediatric Dental Group (PDG), we believe in having fun while delivering great service to our patients. We are a multi-location dental group, and specialize in Orthodontics and Pediatric dentistry for children, adolescent, and adults in our Vancouver, Delta/Surrey, Richmond, and Coquitlam offices. Building healthy oral hygiene habits...
-
Dental Floater
6 months ago
Richmond, Canada Dentistry at Richmond Full timeJob Summary: We are seeking a skilled Dental Floater to join our dental practice. The Dental Floater will provide support across various areas of the dental office, ensuring smooth operations and excellent patient care. **Duties**: - Assist with chairside dental procedures as needed - Manage patient flow and appointments - Perform dental receptionist...
-
Accounting Administrative Assistant
3 weeks ago
Richmond Hill, Canada Office Central Inc Full time**Job Summary** The Accounting Administrative Assistant supports the Finance team by performing tasks related to accounts receivable (AR) and accounts payable (AP). This role ensures the accuracy and timeliness of financial transactions, maintains organized financial records, and provides administrative support for the accounting department. **Key...
-
Certified Dental Assistant
6 months ago
Richmond, Canada PDG Pediatric Dental Group Full time**_WHO WE ARE_** The Pediatric Dental Group (PDG) are a multi-location dental group, and specialize in Orthodontics and Pediatric dentistry for children, adolescent, and adults in our Vancouver, Delta, Richmond, and Coquitlam offices. At PDG we believe in having fun while delivering great service (and excellent treatment) to our patients. Building healthy...
-
Certified Dental Assistant
6 months ago
Richmond, Canada Glow Orthodontics and Pediatric Dentistry Full time**Glow Orthodontics and Pediatric Dentistry** **gloworthodontics.ca / glowpediatricdentistry.ca** We are a leading orthodontics and pediatric dentistry office in Richmond, BC. We focus on building lasting relationships that create positive dental experiences for our patients and their families. We are looking for an inviting and energetic individual to...
-
Receptionist/administrative Assistant
6 months ago
Richmond Hill, Canada Skytek Office Solutions Full timeAs a growing high end professional services firm, we are looking a warm and friendly team player who enjoys a challenge, thrives under pressure, and has a personality that brightens up a room. **Responsibilities**: Reception duties Receive, inform, guide visitors and clients Responsible for maintenance and upkeep of the front office, reception, and kitchen...
-
Customer Support/ Office Administrator
5 months ago
Richmond Hill, Canada Nova Vacation Homes Full time**Responsibilities**: - Create, manage, and optimize property listings across various platforms, including Airbnb and VRBO, ensuring full SEO utilization in image captions and listings. - Handle all guest communications, providing a high level of customer service at all times. - Coordinate maintenance and cleaning schedules, liaising with vendors to...
-
Receptionist/administrative Assistant
6 months ago
Richmond Hill, Canada Skytek Office Solutions Full timeAs a growing high end professional services firm, we are looking a warm and friendly team player who enjoys a challenge, thrives under pressure, and has a personality that brightens up a room. **Responsibilities**: Reception duties Receive, inform, guide visitors and clients Responsible for maintenance and upkeep of the front office, reception, and kitchen...