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Sales Administrative Assistant

3 months ago

Montréal, Canada Logibec Inc Full time

**Sales Administrative Assistant**

Are you looking for an employer where your experience in project coordination and administration will be put to good use? Are you looking for a new and exciting, part-time, challenge that will fulfill your sense of accomplishment?

Take the plunge and join our growing company. Be at the heart of our reputation for extraordinary user experience

**ROLE SUMMARY**

Logibec is looking for a part-time Executive Sales Administrative Assistant who is proud to contribute to the success of the company. As a key member of the sales team, he/she provides valuable support in following established processes and takes initiative to ensure smooth operations.

**MORE SPECIFICALLY, YOUR ROLE WILL INVOLVE**:
**Support the sales team**:

- Ensure coordination of activities within Sales.
- Layout financial proposals and relay to sales for mailing to customers.
- Receive purchase orders and liaise with Finance.
- Ensure the follow-up of the contract management.
- Compile, archive, and update digital files on customers in various storage systems.
- Coordinate response activities to calls for tenders, prepare and submit responses within the prescribed timeframe.
- Send notices and communiqués to our client base, answer questions, and/or direct clients to the appropriate internal resource on various occasions.
- Maintain and update sales and customer records.
- Expedite orders by acting as an internal liaison.
- Assist in the training of new hires, including the use of equipment and company procedures.
- Support the sales department with other administrative tasks as needed.

**Executive Team Support**:

- Managing expense accounts.
- Assist with travel arrangements.
- Schedule some face-to-face executive team meetings and coordinate all administrative and logístical aspects.

**CANDIDATE PROFILE**
- Ability to prioritize.
- Thoroughness and attention to detail.
- Team player who likes to collaborate.
- Organizational skills.
- Autonomy and initiative.
- Bachelor's degree in administration or similar field is preferred - in the absence of this degree, any relevant experience will be considered.
- Previous experience in sales administration or similar role.
- Exceptional interpersonal and customer service skills.
- Experience with CRM and other software used internally.
- Advanced knowledge of administrative record keeping.
- Familiarity with sales reports and sales records.
- Proficiency with word processing and spreadsheet software.
- Excellent written and verbal communication skills.

**Job Type**: Part-time

**Benefits**:

- Company events
- Flexible schedule
- Work from home

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in Montréal, QC