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Project & Administrative Assistant

4 months ago

Calgary, Canada Rayner Construction Services Inc. Full time

An exciting position has become available to join a dynamic and young commercial construction company as a Project & Administrative Assistant. Rayner Construction Services (RCS) has a wide variety of ongoing and upcoming projects, including Government facility renovations, office interior fit ups, tenant improvements, restaurant fit outs & school board projects.

**Who We Are**:
RCS is a commercial Construction Management company who has a fun environment, strong core values, a supportive atmosphere, along with a fresh professional approach to construction management. RCS is a Prairie based, home grown company, that currently has 2 offices located in Calgary (Head Office) and Vancouver (Branch Office). This provides RCS with the unique opportunity to service their clients effectively across Western Canada with future ambitions to expand east

**Roles & Responsibilities**:

- Assist General Manager with administrative needs such as meeting minutes, creating & maintaining tracking logs, estimating, HR communication, travel arrangements, event co-ordination, implementation of new policies / procedures etc.
- Assist with construction coordination and project administration, safety paperwork, shop drawings, RFI’s, purchase orders, change notices and project completion documents
- Maintain accurate and consistent files and documentation in accordance with company procedures
- Demonstrate leadership in RCS’s safety program to ensure a safe work environment
- Manage and maintain social media, website and promotional items
- Oversee and co-ordinate office administrative procedures
- Assist with construction estimating and the migration to Procore
- Review, evaluate and implement new administrative procedures
- Compile data, statistics, and other information

**Requirements**:

- Minimum of 3 years of experience in an Administrator or Coordinator position in the commercial construction industry
- Experience with Procore software would be an enormous asset
- Intermediate to advanced level skills with Microsoft Office
- Excellent typing, verbal, and written communication skills
- Ability to work closely with Superintendents, Office & Field Staff
- Experience with marketing, social media, and events management is an asset
- Requires valid driver’s license

**Desired Skills**:

- High aptitude for learning, ideally with future career aspirations to move up in the company
- Proficiency in reading and interpreting contract requirements and blue print drawings
- Goal-oriented, work well under pressure and can meet demanding deadlines
- Strong planning, organization, and time management skills with an attention to detail
- Strong customer service skills and focus on customer satisfaction

**What’s In It For You**:

- RCS offers a compensation package that includes benefits, a competitive wage, ability to work from home when required, and opportunities for career growth.

**Salary**: $60,000.00-$80,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Calgary, AB T2E 4J6

Expected start date: 2023-08-14