Permit Coordinator

2 months ago

Surrey, Canada AFL Telecommunications LLC Full time

AFL is a leading provider of integrated solutions in the fiber optics industry. By offering expertise, products, and services in engineering, construction, and installation and repairs, AFL provides end-to-end solutions for customers’ broadband networks. From being environmentally-conscious to ensuring a healthy and safe working environment, AFL invests in its employees. AFL proactively engages with its communities through grants, service projects, environmental initiatives and more. Through a culture of commitment and collaboration, the company is a trusted advisor for customers in the telecom, oil and gas, and utilities markets. AFL is proud of its impact on communities, connecting people with innovative technologies, exceptional products and high-quality services.
We have a reputation in the fiber optics industry for consistently being at the forefront of technology and innovation. Want proof? We were founded in 1984 with a single product, fiber optic ground wire. Today, we sell thousands of products and services to multiple markets across the globe and have become a billion-dollar company in revenue. Not only do we have a track record for growth and financial stability, but we are also backed by Fujikura, a $6 billion company with a 128-year history of product innovation. With our culture of commitment and professional growth opportunities, AFL will give you the opportunity to reach new heights and take your career to the next level.
AFL has operations in Canada, the U.S., Mexico, Europe, Asia and Australia and is a wholly-owned subsidiary of Fujikura Ltd. of Japan.

SPECIFIC RESPONSIBILITIES AND RESULTING OUTCOMES:

- Compilation of all necessary information for permitting process, including:

- Using AFL drawings and City maps to determine highway use permit (HUP) requirements for arterial and collector roads for each Field Service Area (FSA)
- Analyze and conduct quality control of AFL drawings and layout prior to submission to Cities for permitting to ensure all quantities have been captured correctly
- Escalation to managers, to place Priority requests to Cities or TMP providers and monitor progress
- Assist Product Manager with design review and plan submittal to all municipalities
- Establish network to cities
- Organize and maintain permit tracker with plans and permit submission date, receive date, expiration date, renewal date and project closure date
- Track and communicate with project managers to ensure the permit tracker is updated, all repairs are completed and pictures have been uploaded without outstanding acts
- Track set deadlines for FSA’s, and coordinate issue resolution with appropriate parties and/or escalate to appropriate levels to address and track upon completion
- Report on progress and data to stakeholders including Director, Civil, Placing and Splicing Managers on each build weekly
- Send Place Start/Completion notices and Circuit Vision Testing (CVT) completion notices to stakeholders as mandated
- Work and maintain communication across various departments and individuals including Project Managers, 1 Directors, Construction Managers, and Splicing/Placing Managers
- Deliver permits to applicable Project Managers
- Participate in weekly conference calls between AFL Management and client
- Set up program access for new FCC’s including ShareFile, Dropbox and Outlook
- Produce and maintain accurate construction files, reports, trackers and documentation including, but not limited to contact lists, revised plans, incident reports, material selections, field level hazards and CVT.

QUALIFICATIONS

Knowledge & Experience
- 1-3 years administrative experience
- Previous experience in telecommunications is an asset
- Superior customer service
- Superior knowledge of Microsoft Office Suite (emphasis on Excel), AutoCAD and blueprint
- Knowledge of payroll accounting
- Knowledgeable in reading blue prints

Skills and Abilities
- Flexibility/Adaptability - Capable of working in a fast paced environment, open to change and new information and rapidly changing conditions and unexpected obstacles
- Detail Oriented/ Results Focused - High level for attention to detail with the ability to follow through on assigned tasks and able to prioritize multiple work assignments simultaneously
- Independent - Ability to work well under limited supervision
- Analytical Thinking/Problem Solving - capable of complex reasoning analysis with guidance
- Interpersonal Skills - able to maintain effective relationships and communicate effectively in all levels of business
- Conscientiousness/Team Player - Possess a strong aptitude towards commitment and a team approach to problem solving

WORKING CONDITIONS

Physical Requirements
- In-Field office environment
- Extensive travel as operationally required

Work Hours
- General hours are 8:00am - 4:30pm with extended hours and days as operationally required

Why Work for AFL
- We Care:
Our Employees are eligible to participate in our amazing Total Rewards

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