Events Assistant

3 months ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Manager, Academic Support Operations, and receiving supervision from the Events Administrator, Faculty of Engineering and Design, the Events Assistant is responsible for assisting with the marketing and communications, coordination and delivery of events in the Faculty of Engineering and Design.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- General knowledge of industry standards and best practice, and practical experience in event planning, delivery, and administration.
- Excellent organizational, time management and superior attention to detail.
- The ability to work well under pressure including prioritizing workload and meeting deadlines.
- Proven ability to work independently with mínimal supervision.
- Excellent interpersonal skills and proven ability to work successfully within a dynamic, fast-paced team environment.
- Proven ability to exercise judgment, tact, diplomacy and discretion.
- Must be familiar with third party cloud services for e-publishing and web registration.
- Must have expertise in the use of MS Excel, MS Word.
- Experience in the use of software database systems, e-procurement systems and expense and travel management software is highly desirable.
- Proficiency in English spelling and grammar required.
- Knowledge of the university’s culture and institutional goals and objectives is highly desirable.
- Must be able to lift and move objects as heavy as 35lbs.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- One-year college program in Events or Project Management, or a two-year college program in Administration, Office Management or Hospitality
- Three years of related work experience in event support or management, hospitality, administration or marketing and communications preferably in an academic setting.
- A valid driver’s license is required.
- Certification in CPR and Smart Service is highly desirable.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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