Human Resources Administrator

4 weeks ago

Ottawa, Canada Bayshore HealthCare Full time

DUTIES AND RESPONSIBILITIES- Administer the Govt of Canada Security Clearance process for all new HCPs including completion of forms as required, tracking expiry dates.
- Facilitate timesheet training for HCPs.
- Assist with creation and/or update internal/external HCP job descriptions as needed.
- Assist the Talent Acquisition Specialist(s) as needed. Activities may include: screening resumes, conducting telephone interviews, arrange interviews, completing reference checks, executing offer letters, preparing employment contracts, facilitating first day orientation etc.
- Recruit and hire HCPs according to Bayshore Medical Staffing recruitment and selection criteria; screening resumes, conducting telephone interviews, collecting credentials and documents, executing offer letters, facilitating first day orientation and general communication.
- Create and maintain Human Resources files for employees and Independent Contractors of Bayshore Medical Personnel including copies of current professional registration, licensing, security clearance and or Vulnerable Sector Screening.
- Support the national BMP orientation, training and education programs.
- Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health & Safety, and Labour laws.
- Participate in ongoing internal and/or external continuing education activities.
- Hire and screen HCPs according to Bayshore Medical Staffing recruitment and selection.
- Prepare BMP identification cards for all HCPs
- Handle credentialing; verifying credentials of HCPs with the provincial professional Associations, maintaining up to date records, reminding HCPs of expiry dates and providing data for Credentialing reports as required
- Champion Bayshore Medical Staffing Concierge Service; assistance with travel, moving, real estate, schooling and day care, gym and spa locations for HCPs who are re-locating.
- Maintain HCP human resources files such that all required documentation, including copies of current professional registration, licensing, security clearance, probationary and annual performance reviews, supervisory reports and continuing education documentation are included.
- Maintain past HCP human resources files in conjunction with the immediate supervisor and ensure that final performance reviews and/or exit interviews are included.
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
- Participate in proactive Health & Safety activities while performing all duties. Responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Maintain confidentiality of client and corporate information and discuss same only with appropriate Bayshore personnel
- Complete other tasks as requested

REPORTING RELATIONSHIPS

Reports directly to the Bayshore Medical Personnel Contracts Relations Manager.

Job Qualification

Education
Minimum - Secondary School Diploma. Completion of a recognized Human Resources certificate or
diploma program is preferred.
Experience
A minimum of two years progressively responsible and varied human resources experience.
Other Skills and Abilities
Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format;
ability to work independently and as part of a team; competency in keyboarding and Windows software;
ability to operate all standard office equipment; commitment to continued learning.

Bilingualism an asset.

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