Property Administrator

6 months ago

Edmonton, Canada RioCan Full time

**Who We Are**

RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept almost 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

**POSITION OVERVIEW**:
Reporting to the Property Manager, this position provides administrative support and helps to ensure smooth day-to-day operation of the properties.

**RESPONSIBILITIES**:

- Assist the Property Manager in collecting and entering monthly rents and tenant sales and maintaining current A/R notes and records;
- Maintain and update tenant contacts, files and other files/trackers as necessary;
- Formulate and distribute tenant letters, memorandums, rental advice notices, default/demand notices, year end reconciliations and all other correspondence as necessary;
- Coordinate tenant welcome packages and tenant portal (RioCan Connect) set up;
- Attend operations and tenant meetings and record meeting minutes as required;
- Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required;
- Maintain accounting and invoicing procedures in conjunction with Head Office, including processing supplier invoices, creating/entering purchase orders, preparing monthly tenant statements of account, tenant chargeback invoices and reconciliations, cheque requisitions, stop billings, rent rolls, and other related reporting;
- Assist with preparation and tracking of annual budget workbook including utility register and contract list. Maintain workbooks as changes occur throughout each budget year;
- Maintain certificates of insurance for tenants;
- Maintain certificates of insurance and WCB letters for contractors;
- Arrange for tenant signage as required and attend related marketing meetings;
- Assist the Property Manager with the preparation of pylon signage, storage, parking and other B&L agreements;
- Assist with the coordination of tenant and shopping centre events;
- Provide general and administrative support including sending/receiving couriers, ordering supplies (kitchen/office), catering orders, office and equipment maintenance coordination;
- Other duties / projects as required.

**QUALIFICATIONS**:

- College Diploma or Certificate in Office Administration or Accounting;
- 3 years of previous relevant experience in an administrative role;
- Proficient in Word, Excel and Outlook;
- Previous experience with Yardi / JD Edwards;
- Proven organizational skills and ability to meet deadlines;
- Ability to work both independently and as part of a team.

**Why join RioCan?**

We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially. We offer eligible employees:
**Work / Life Balance** that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

**Professional Growth and Development** that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.

An **Extensive Health and Benefits Program** that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.

A **Comprehensive Retirement Program** to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

**Additional Perks and Benefits** that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.

  • Property Administrator

    6 months ago

    Edmonton, Canada Midwest Property Management Full time

    **Welcome to Midwest!** Privately held and rooted in Western Canada for over 60 years, we manage quality residential rental properties in Alberta, British Columbia and the North West Territories. We are committed to providing the best value and quality for our residents by consistently maintaining our properties and delivering excellent customer service....

  • Property Manager

    6 months ago

    Edmonton, Canada Lang Property Management Full time

    Job Position: Property Manager - P/T Location: Edmonton, AB Lang Property Management About Lang Property Management & Project HOPE Lang Property Management, renowned for its unwavering commitment to excellence, proudly manages Project HOPE, a beacon of light in the realm of personalized care for individuals living with Autism and various complex...

  • Junior Property Assistant

    6 months ago

    Edmonton, Canada Xpert Rentals Property Management Full time

    POSITION -Property Administrator LOCATION-Edmonton, AB. CLASSIFICATION-Permanent Full Time -Monday to Friday KEY RESPONSIBILITIES: - Coordinate property tours with Property Managers - Draft regular correspondence letters and notices. - Process lease agreements via Software system. - Collect documentation and update leasing records as well as property...

  • Part Time Property Manager

    3 months ago

    Edmonton, Canada Xpert Rentals Property Management Full time

    **Overview** **Duties**: - Manage tenant relations and address their concerns promptly - Oversee property maintenance and repairs - Coordinate with vendors and contractors for property upkeep - Conduct property inspections and ensure compliance with safety standards - Handle leasing activities and ensure timely rent collection - Maintain accurate records...

  • Property Administrator

    6 months ago

    Edmonton, Canada ONE Properties Limited Partnership Full time

    ONE Properties (ONE) is seeking a **Property Administrator **to join our vibrant and fast-paced team in Edmonton, AB. **The Opportunity** The Property Administrator is the administrator at the corporate level ensuring that transactions are recorded accurately on a timely basis. This position will appeal to a responsible individual who enjoys working with...

  • Property Administrator

    2 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator.Your New EmployerOur client fosters a dynamic and challenging work environment that is also supportive. They...

  • Part Time Property Manager Assistant

    6 months ago

    Edmonton, Canada Lang Property Management Full time

    **About Lang Property Management & Project HOPE** Lang Property Management, renowned for its unwavering commitment to excellence, proudly manages Project HOPE, a beacon of light in the realm of personalized care for individuals living with Autism and various complex disabilities. Situated in the heart of Alberta, Project HOPE is not just a facility; it's a...

  • Property Administrator

    1 week ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator.Your New EmployerOur client fosters a dynamic and challenging work environment that is also supportive. They...

  • Property Administrator

    2 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator. Your New Employer Our client fosters a dynamic and challenging work environment that is also supportive. They...

  • Property Administrator

    2 weeks ago

    Edmonton, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator.Your New EmployerOur client fosters a dynamic and challenging work environment that is also supportive. They...

  • Junior Property Manager

    6 months ago

    Edmonton, Canada Elara Property Management Inc. Full time

    Contemplating a career shift? Thrive in a dynamic, fast-paced environment offering autonomy and significant growth potential. If you possess experience in trades, construction, building management or real estate, we want to hear from you. About Us: Elara Property Management Inc. is a dynamic and growing property management firm based in Edmonton. We...

  • Property Service Coordinator

    6 months ago

    Edmonton, Canada Candema Property Management Full time

    Property Service Coordinator-Candema Property Management **Do you love a fast paced environment that has something new and exciting to offer every day? Do you have an administrative or property management background? Then this might be the perfect job for you! Candema Property Management is a busy, well established and growing office that is looking for a...

  • Property Administrator

    6 months ago

    Edmonton, Canada Epic Investment Services Full time

    **Property Administrator - Edmonton** The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related administrative...

  • Property Administrator

    3 months ago

    Edmonton, Canada Cushman & Wakefield Full time

    **Job Title** Property Administrator **Job Description Summary** **Tasks and Responsibilities**: Accounts Receivable - Review, record and deposit all tenant rents and miscellaneous deposits daily. - Enroll tenants on EFT / PAD, as required. - Prepare correspondence related to delinquent accounts, including default notices, demand letters, etc., ready for...

  • Property Administrator

    6 months ago

    Edmonton, Canada Esquire Management Group Full time

    Established Condominium Property Management Company requires a full time **Property Administrator with previous Property Management experience.** Minimum two years experience in office administration, minimum 2 years experience using MS Office, Excel, and Word programs. Police issued criminal background report may be required. **Job Types**: Full-time,...

  • Property Administrator

    3 months ago

    Edmonton, Canada Zen Residential Full time

    **Company Overview**: Zen Residential Property Management is a distinguished and forward-thinking property management company dedicated to providing exceptional residential experiences to our tenants and property owners. With a commitment to excellence, innovation, and customer satisfaction, we have established ourselves as a trusted leader in the industry....

  • Property Administrator

    6 days ago

    Edmonton, Canada Epic Investment Services Full time

    The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related administrative functions. Assist Property Manager in...

  • Property Executive Assistant

    3 months ago

    Edmonton, Canada Elara Property Management Inc. Full time

    **About Us**: Elara Property Management is a dynamic and fast-paced property management company that values efficiency, precision, and professionalism. We are seeking an experienced Executive Assistant to support our Board of Director teams with advanced administrative tasks, particularly focusing on complex Excel work, scheduling, and minute-taking. **Key...

  • Property Administrator

    3 weeks ago

    Edmonton, Canada GWL Realty Advisors Full time

    GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing...

  • Property Administrator

    1 week ago

    Edmonton, AB, Canada HighView Partners Full time

    Our client is a real estate management firm that offers asset, investment, and property management services across all asset classes and manages properties throughout Canada and the U.S. Join them in Edmonton as Commercial Property Administrator. Your New Employer Our client fosters a dynamic and challenging work environment that is also supportive. They...