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Comfort Trust Clerk

4 months ago

Sarnia, Canada County of Lambton Full time

Company Biography
The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.
Position Overview
Provides receptionist, administrative, accounting and clerical support to the home, while processing all Elder trust account transactions and maintaining Elder business files in accordance with County policies and procedures, Ministry of Long-Term Care regulations and any other related standards or legislation.

**Responsibilities**:
**Trust Accounts**:

- Managing and data entry of all aspects of Elder’s trust accounts including bill payment, obtaining appropriate signatures, withdrawals, deposits, and close accounts for discharged/deceased Elders
- Ensuring all documentation is in order
- Balancing accounts daily and preparing monthly bank reconciliation for trust accounts
- Maintaining General Store inventory, bookkeeping, and licensing

**Elder Files**:

- Maintain and ensure update of Elder list on computer and directory, (i.e., memorial, welcome boards)
- Perform administrative functions related to new Elder move-ins by ensuring the process is complete. Inputting to computer and preparing files for the new Elder
- Inputting daily census (admission/discharge/death/transfer to hospital or community)
- Communicate with Public Guardian and Trustee, Veteran’s Affairs, and other individual insurance agencies to assist Elders with service/reimbursements

**Reception and Administrative Support**:

- Performing receptionist duties, at front desk, in person and on phone answering or redirecting queries for the general public, Elders, families, vendors, and staff
- Sorting and distributing mail to staff, Elders, and management
- Typing and distributing correspondence and meeting minutes
- Filing, copying, and maintaining records
- Resolving problems and providing or arranging support for staff for computer and telephone services
- Create monthly billing (accommodations) report to Administrator indicating any outstanding accounts or unusual circumstances at least monthly
- Co-ordinating and tracking purchase requisitions and orders. Recording, depositing to bank, payments, cash, cash equivalents, and recoveries. Coding, disbursing, and balancing petty cash fund

**General**:

- Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
- Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

**Direct Supervision**: Not applicable

**Indirect Supervision**: Not applicable

**Functional Authority**: Not applicable

**Qualifications**:
Minimum Formal Education
- Two-year Business Admin-Accounting Diploma

Experience
- Proficient in all Microsoft programs
- Experience with handling and documenting cash transactions
- Must possess diplomacy, tact and communication (verbal and written) skills