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Full Time Scheduler

4 months ago

Wingham, Canada Listowel Wingham Hospitals Alliance Full time

**JOB** **POSTING - Cross Site
- **

**current primary site - LISTOWEL
**POSITION POSTING # L23-43**

**POSITION: Scheduler**

**UNIT: Human Resources**

**STATUS**:Full-Time**

**START DATE**:Immediate**

**SALARY RANGE: $27.24 - $32.17 per hour**

***:
As part of the Human Resources team and supporting all programs and services, the LWHA Scheduler is responsible for

meeting a multitude of deadlines while being able to prioritize competing duties such as time entries for each two
- week pay period, creating staff schedules in all areas of the hospital, and for completing and overseeing appropriate call-in

processes in accordance with appropriate Collective Agreements or hospital policy. The Scheduler will have direct contact with

employees regarding time-off requests and scheduling conflicts and will work with Managers to resolve scheduling issues and

establish consistent processes related to scheduling and staffing. The Scheduler will utilize a variety of computer programs

**QUALIFICATIONS: **

Post-secondary diploma in Business/Office/Medical Administration or Equivalent
Minimum of 3 years’ experience in staff scheduling in a health care field preferred
Experience with staff scheduling within a unionized environment and demonstrated sound working knowledge of

collective agreement scheduling language preferred

Experience with an electronic scheduling system preferred

**EFFORT: **

Minimum physical Effort
High degree of mental effort and analysis

**POSITION-SPECIFIC RESPONSIBILITIES AND TASKS: **

Scheduling and call-in:

Develop schedules for all departments in the hospital, consistent with collective agreement parameters and
timelines or organizational policy.

Issue and maintain vacation planners by working with managers on approvals and denials based on
scheduling needs that support adequate staff availability and coverage.

Call-in staff replacements for vacancies on unit schedules while following collective agreement guidelines.

Educate and support other staff who perform short notice call-ins to ensure call in language is followed and
there is supporting documentation and tracking in scheduling system

Aim to resolve staff concerns or issues regarding schedules or pay and refer on to appropriate others as
needed.

Time entry:

Verify scheduled hours and enter any changes such as overtime, shift swaps etc. into the scheduling system in
preparation for payroll.

Responsible for preliminary investigation of all payroll or time entry inquiries, including suggested
scheduling or call-in errors, and where a discrepancy is confirmed and approved, prepare schedule

adjustments with back-up to be entered into pay.

Scheduling system responsibilities:

Time entry and schedule development / maintenance

Maintain call-in parameters consistent with each collective agreement or organizational policy.

Perform system back-up.

Set up new users and give security access.

Develop test environments for testing staffing changes.

Troubleshoot system problems and where necessary, work with LWHA IT department or supplier

Assist managers in understanding report writing capabilities
Provide education to new staff related to LWHA scheduling processes and practices.
Additional duties may include report development and tracking of staff for HR-related activities.
Lead, support or participate in key activities or action plans as identified on the HR Operational Plans
Active member of applicable HR team meetings and huddles

**HOURS OF WORK**:Monday to Friday, 37.5 hours per week***

**_Interested applicants are asked to apply, in writing, complete with full resume, indicating their qualifications and pertinent _**

**_skills to: _**Human Resources

Listowel Wingham Hospitals Alliance

**PLEASE REFERENCE POSITION POSTING NUMBER WITH YOUR APPLICATION