Scheduling Coordinator

3 months ago

Stellarton, Canada Trinity Energy Group Full time

Since 2006, Trinity Energy Group has been helping Atlantic Canadians become more energy efficient. We're on the lookout for an incredibly organized and detail-oriented individual to join our team as a Scheduling Coordinator. In this role, you'll be the go-to person responsible for coordinating and managing the scheduling and logistics operations for our insulation projects. Your mission will be to ensure smooth coordination of resources, timely project scheduling, and hassle-free project execution in partnership with our valued customers and clients. We're looking for someone who thrives in a dynamic environment, pays great attention to detail, and can handle multiple tasks with ease.

**What are we offering?**
- Flexible hours in a relaxed working environment
- Complete benefits including medical, dental, vision, and extended health care (massage, physiotherapy, etc.)
- Free virtual primary health care
- Employee & Family Assistance Plan
- Employee pricing on Trinity services and materials
- Paid weekly
- Opportunities for growth and career advancement

**What will your responsibilities be?**

Project Scheduling:

- Maintain a comprehensive schedule for insulation projects, including timelines and deliverables.
- Coordinate with customers, project managers, and internal teams to gather project requirements and align schedules.
- Keep a close eye on project progress, ensuring that everything stays on track and meets project deadlines.
- Handle any scheduling conflicts and propose alternative solutions to minimize disruptions.

Resource Allocation:

- Work closely with project managers and construction teams to ensure resources are allocated effectively.
- Assess the availability and skill sets of the field installers, taking project requirements and priorities into consideration.
- Collaborate with team members to schedule and assign construction tasks, ensuring a balanced workload.
- Optimize resource allocation to maximize productivity while keeping costs in check.

Communication and Documentation:

- Be the primary point of contact for customers regarding insulation project scheduling and logistics.
- Keep customers and internal stakeholders informed of project schedules, changes, and updates in a friendly and timely manner.
- Prepare and distribute necessary documentation, such as work orders and construction schedules
- Maintain accurate records, reports, and databases related to scheduling and logistics activities.

Problem Solving and Troubleshooting:

- Proactively identify potential scheduling and logístical issues and come up with contingency plans.
- Troubleshoot problems and swiftly resolve any conflicts or delays that may arise during construction projects.
- Collaborate with cross-functional teams to address operational challenges and find practical solutions.
- Implement process improvements to enhance scheduling and logistics efficiency for insulation projects.

**What qualifications are we looking for?**
- Proven experience in project scheduling, logistics coordination, or a similar role within the construction industry.
- Strong organizational and time management skills, with the ability to handle multiple projects simultaneously.
- Excellent attention to detail and problem-solving abilities.
- Proficient in using Microsoft Office Programs, specifically Office, Excel, and Outlook.
- Effective communication and interpersonal skills to collaborate with customers and project managers
- Basic knowledge of construction principles, materials, and industry practices.
- Ability to thrive in a fast-paced and deadline-driven environment.
- Flexibility to adapt to changing priorities and work under pressure.

**Other considerations to keep in mind**
- Clean criminal record & child abuse registry check to be provided upon hiring.
- Reliable transportation to and from our Stellarton office is required.

**Salary**: $16.00-$20.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Store discount
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stellarton, NS B0K 1S0: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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