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Business Services Coordinator

3 months ago

Saskatoon, Canada Saskatchewan Teachers Federation Full time

**Who We Are**
The Saskatchewan Teachers’ Federation is the professional organization of over 13,500 teachers employed in PreK-12 schools in Saskatchewan. The Federation offers a broad program of services and supports within six strategic priorities, including teaching and learning; public, member and stakeholder relations; teacher success; teacher well-being; operations; and governance. We work as one team, supporting and celebrating each other as unique individuals. We value inclusivity and diversity by honouring personal attributes, culture, characteristics, professional and academic backgrounds, worldviews, opinions and perspectives.

**What is the Role**
The Business Services Coordinator supports the administrative and procurement processes in Business Services. The position will co-ordinate office moves and ergonomic adjustments. Additionally, this position provides support to a variety of Business Services administrative systems.

**What You Will Do**
- Prepare invoices for payments including resolving invoice and receiving discrepancies.
- Investigate and resolve back ordered items and damaged goods and arrange for adjustments and credit notes with suppliers as required.
- Respond to inquiries on orders.
- Organize logistics of internal office moves and equipment needs with business services work units.
- Support the co-ordination of office space design requirements.
- Responsible for data workflow and input of physical assets (furniture, equipment, artwork, etc.) in inventory systems.
- Support the Business Administration and Procurement Manager in administering travel and security access systems.
- Responsible for coordinating ergonomic assessments and working with staff and Human Resources to ensure furniture and equipment is suited for supporting a healthy workplace.
- Monitor room setup for events and confirms requirements with Facilities staff.
- Manage the confidential calendar of appointments for the Managing Director, Business Services.
- Support Business Services meetings by coordinating meeting dates, booking rooms, preparing documentation and attending meetings to record, format and distribute minutes.
- Support the Business Services unit by preparing periodic documents as required.

**What You Will Bring**
- Completion of 1-2 years of post-secondary education plus 3-4 years of progressively responsible administrative experience or equivalent combination.
- Experience in organizing logistics for office moves and equipment.
- Strong organizational skills.
- Problem-solving skills.
- Demonstrated effective client-service and interpersonal skills.
- Demonstrated effective record keeping skills to develop and maintain operational files and fixed asset inventory.
- Demonstrated computer literacy skills, specifically in automated inventory systems.
- Strong oral and written communication skills.
- Demonstrated ability to effectively handle work requiring a high level of accuracy and attention to detail.

**What You Can Expect**
We offer a competitive salary, a 35-hour work week plus a full range of benefits, including extended health care; retirement plan; group life insurance; generous vacation package; sick leave; long-term disability and paid leave to deal with family, health and sickness and compassionate situations.

**How to Apply