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Supervisor, Administration- Language Services

4 months ago

Halifax, Canada ISANS Full time

**Supervisor, Administration, Language Services**

**(Short-term contract to July 31, 2025)**

ISANS is seeking a full-time **Supervisor, Administration, Language Services,** To provide administrative leadership to the programs and services in the team, supervising daily support operations and planning efficient administrative procedures. Reporting to the Manager, Language Services, this position will be responsible for:

- Supporting the effective and efficient administration of team programs, services, and activities by providing administrative leadership to the team manager and staff
- Training and supervising program assistants
- Assisting in interviewing, orientation and training of new staff
- Liaising with P&C around staff contracts and onboarding of new staff
- Planning and coordinating administrative procedures and systems, and developing ways to streamline processes
- Creating and maintaining administrative processes for organizing and compiling the information required for accurate and timely reporting, and evaluation of team services and programs
- Supervising the recording, processing and storing of documents/data in accordance with established procedures
- Preparing regular statistical reports related to team programs, services, and activities
- Assisting in the development and implementation of a process to track outcomes
- Assisting with the development and implementation of programs, policies and procedures for administrative purposes
- Liaising with other teams
- Monitoring inventory of office supplies and instructional resources, and the purchasing of new material with attention to budgetary constraints
- Organizing and supervising other office activities (recycling, event planning, etc.)
- Maintain a monthly calendar for staff with input/coordination from team
- Developing a thorough understanding of team programs, services, activities, and relevant databases
- Signing expenses/timesheets for team members
- Providing assistance and support to the manager and filing in for Manager in regard to program and staff issues when away

**Education**:

- Bachelor of business administration or related field, or equivalent combination of education and experience will be accepted

**Experience**:

- Experience in administrative management
- Experience supervising others
- Experience working in a cross-cultural environment
- Experience developing, implementing and evaluating programs or projects
- Experience with computer programs and databases; data input, queries, generating/developing reports, spreadsheets, presentation documents
- Experience with project management an asset

**Knowledge**:

- Understanding of office management procedures
- Understanding and knowledge of adult education principles

**Skills**:

- Excellent interpersonal skills
- Excellent organizational and multitasking abilities
- An analytical mind with problem-solving skills
- Strong written and verbal English communication skills
- Ability to work independently and as part of a team
- Strong time management and organization skills

**ISANS Core Competencies**

**Cultural Competency; Equity, Diversity & Inclusion**
- Embracing the value that different perspectives and cultures bring to an organization

**Collaboration**
- Working collaboratively with others across the organization to achieve shared objectives

**Continuous Learning**
- Continually seeking new knowledge and skills, as well as developing existing capabilities

**Innovative Thinking**
- Introducing new ways of looking at problems and developing useful ideas that are new, better, or unique

**Accountability**
- Holding self and others responsible and accountable to being transparent and principled in our approach and to meeting commitments

**Respect**
- Actively encouraging an environment of fairness, honesty and integrity for all

**Terms of Employment**:

- Short-term contract to July 31, 2025
- Full-time, 35 hours per week
- Hybrid work environment: work location will be determined by operational requirements, prioritizing ISANS mission and clients to determine the right balance of in-person and virtual work.

**Closing Date**:Friday June 21, 2024 - 4 pm

Only those eligible to work in Canada will be considered for this position.

Only those eligible to work in Canada will be considered for this position

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

Pay: $56,451.98-$60,725.59 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Halifax, NS B3L 4P1

Application deadline: 2024-06-21