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Payroll Specialist
4 months ago
**Payroll Specialist**
**Corporate Services**
**Location: Halifax, Nova Scotia**
**Type of Employment: Full-time, term up to 1 year**
**Union Status: Excluded**
**Competition # COR 24080**
**Closing Date: June 24, 2024**
**About Us**
Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.
We contribute to the prosperity of Nova Scotia by helping individuals and families find a home that’s right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need. We accomplish this by working closely with other levels of government as well as private and community partners.
**About Our Opportunity**
Under the supervision of the Payroll Supervisor, the Payroll Specialist is responsible for maintaining the integrity of the NSPHA SAP payroll system and providing leadership in the administration of the bi-weekly payroll for four (4) Housing Districts and Corporate Services, that includes nine collective agreements, group insurance and pension plan maintenance.
**Primary Accountabilities**
- Oversees the daily activities and manages performance of the Payroll Coordinators on payroll related issues that are impacted by legislation, WCB, Labour standards code, regulations, and various collective agreements while managing multiple conflicting priorities relating to the production of payroll.
- Monitor all phases of payroll administration, ensuring the payroll coordinators are knowledgeable of and follow the processes to complete accurate and timely payroll. This includes overseeing the bi-weekly payroll run for up to approximately 540 employees and the electronic transfer of the funds to the bank, year-end T4 production and related accountabilities with Canada Revenue Agency.
- Advise and educate the coordinators on new processing procedures by updating on SAP system configuration changes, updating new year TD1 amounts, gathering and coordinating EI and WCB rate changes and submitting ticket requests for configuration for new year preparation. Facilitates distribution and communication of changes to the Payroll User’s Manual, business processes, guidelines and forms, and reinforces the importance of users to administer transactions within the system design parameters.
- Act as a business liaison with IBM/SAP on matters of system configuration changes which includes the identification of potential technical problems and issues to meet payroll demands because of changes to collective agreements, policies or legislation. Coordinate testing prior to transport into production system (live) and rollout to users.
- Ensures payroll quality control and system integrity by overseeing the review of post payroll run reports; ensuring the appropriate corrections are made. Maintain SAP position integrity in consultation with Human Resources related to PAR requests.
- Assist with the corporate administration of the Group Insurance plan by liaising with external consultants to troubleshoot employee concerns and implement changes to benefit premiums and plan design changes.
- Act for the Payroll Supervisor during absences or at other times as required.
**Qualifications and Experience**
- Completion of a post-secondary diploma or degree in a related field plus 4 years related experience processing payroll for a medium to large, unionized organization. An equivalent combination of education and experience may be considered.
- Payroll Certification (Payroll Compliance Practitioner or Certified Payroll Manager) required.
- Working knowledge or experience with collective agreements, group insurance and pension plans, the Labour Standards Code, Employment Insurance Act, Workers Compensation Act, and the Canadian Revenue Agency rules is required.
- Ability to run/create reports, and strong analytic skills for compensation statements, payroll reports, and employee records in detail to find discrepancies.
- Strong understanding of payroll processes and systems to answer employee questions and quickly troubleshoot.
- Ability to function under high pressure situations, tight deadlines and changing priorities.
**Assets**
- Working knowledge of the SAP HR/Payroll module are definite assets.
Competencies required at this level of work are Compliance Knowledge, Problem-solving Skills, Initiative, Computer and Software proficiency.
**Equivalency**:
**Benefits**:
Based on the employment status, eligibility and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.
**Classification: PR 10**
**Salary Range: $59,477.18 - $72,559.17**
**Work Week: 35 hours**
**Note**: **This is not a Civil Service position.**
**To Apply**:
Please merge your c
