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Payroll & Benefits Specialist

4 months ago

Vancouver, Canada BC College of Oral Health Professionals Full time

**Position Type**:Permanent, Full-time

**Location**: Vancouver - In-Office

**Application Deadline**: Open until filled

**Who We Are**

The BC College of Oral Health Professionals (BCCOHP) is the regulatory body for all oral health professionals in BC. BCCOHP’s role is to protect the public and promote better health outcomes for patients. BCCOHP regulates 16,000 oral health professionals including certified dental assistants, dental therapists, dental hygienists, dental technicians, denturists and dentists. We protect the public in three main ways:
1. Ensuring that oral health professionals are able to practise competently

2. Setting standards for the delivery of safe and patient-centred oral health care

3. Investigating complaints about oral health professionals

BCCOHP provides a working environment that is welcoming, respectful, and rewarding. We offer opportunities for personal and professional growth and encourage reasonable work-life balance with flexible work arrangements including hybrid work options, and flexible start and end times.

**About the Role**

BCCOHP is seeking a permanent, full-time Payroll & Benefits Specialist to join our Finance, IT & Operations team. This position will report to the Executive Director, Finance, IT & Operations.

The Payroll & Benefits Specialist is responsible for providing excellent service to cross-functional stakeholders to ensure that payroll and benefits programs are delivered in an accurate and timely manner. As the primary point of contact on payroll and benefit matters, this individual will exercise critical and forward-thinking skills in order to ensure BCCOHP’s payroll processes are operating at maximum efficiency.

The Payroll & Benefits Specialist is to remain compliant with all regulatory bodies while information remains confidential by adhering to legal and ethical standards. The individual must also demonstrate a high level of professionalism, integrity, trust, and confidence.

**Essential Duties**
- Administer all aspects of the payroll process in an accurate and timely manner.
- Archive payroll reports, prepare payroll reconciliation and journal entries.
- Assist in the preparation of the annual payroll and benefits budget and quarterly forecast.
- Monitor, analyze and report on any payroll and benefits expense variances against budget.
- Process payroll onboarding documentation and integrate to HR/payroll system.
- Administer and manage all group benefits plans from set-up to termination.
- Administer and process the self-administered dental benefits plan.
- Prepare and reconcile monthly RRSP contribution payments, dental plan premium and group health insurance premium payments.
- Assist with the annual group benefits plan renewal.
- Work with external benefits consultant to set up information sessions regarding any changes or updates to the group benefits plan.
- Prepare WorksafeBC payroll reports and calculate and remit WCB quarterly payments and annual filing.
- Review and analyze Employer Health Tax (EHT) quarterly remittance payments by PayWorks and prepare annual EHT filing and payment reconciliation.
- Assist with the preparation and ensure accuracy of T4, T4A, and T4A-NR.
- Update payroll data tracking for each staff member.
- Work with the HR Generalist to ensure Sage HR paid time off is accurate.
- Prepare and file Record of Employment (ROE).
- Assist with periodic compensation and benefits analysis.
- Provide back-up for the Accounting Officer and Accounts Receivable Coordinator as required.
- Other financial/accounting duties as required.

**Essential Skills and Qualifications**
- Post-Secondary qualification in accounting or a related discipline.
- Minimum three years of Payroll and Benefits or equivalent experience.
- Payroll Compliance Practitioner Certificate from the Canadian Payroll Association or working towards certification considered an asset.
- Strong knowledge of current legislation related to payroll and benefits.
- Advanced analytical, critical thinking and research skills with the ability to problem solve.
- Sound accounting knowledge, including accounting principles and practices.
- Excellent interpersonal, communication and presentation skills, both verbally and written.
- Ability to work collaboratively as a key member of a team and independently with minimum supervision.
- Ability to handle sensitive and confidential information with discretion.
- Meticulous attention to detail, refined organizational and time management skills.
- Strong clerical and administrative skills.

**Salary and Benefits**

BCCOHP offers a compensation package that includes a competitive salary, extended health and dental care, and professional development allowance, and personal days for employees to use to allow themselves to look after their health and well-being and attend to their personal schedules.

**Health and Safety**

Our offices are located on the west side of Vancouver and in Victoria. Due to the pandemic, our offices are