Gift Administrator

6 months ago

Kingston, Canada Queen's University Full time

Gift Administrator

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

Reporting to the Director, Gift Services, the Gift Administrator is responsible for providing administrative and strategic support in the planning, execution and evaluation of the University's Pledge and Gift Management and Renewal programs. Duties include liaising with Office of Advancement staff and the broader university community to formulate and implement strategies compatible with a very diverse fundraising environment.

The incumbent provides expertise and oversight in the use of tools for recording, tracking, analyzing, reporting and monitoring pledge management and renewal programs including managing records for all pledge commitments to the University and donations to the US Foundation; overseeing the quality of data as contained within the pledge and gift module of the Advance database; executing and evaluating the process by which pledges are brought forward for renewal.

This position responds to inquiries related to gifts, pledges, and modifications within the database and acts as front-line resource. This position coordinates the day-to-day operational aspects of pledge and renewal programs, performs analysis, journal entries, and makes recommendations for improvement.

**Job Description**:


**A Brief Overview**

This position records, tracks, monitors, and reports long-term gift commitments, including donations to the US Foundation. This position coordinates the day-to-day operational aspects of pledge and renewal programs, performs analysis, and makes recommendations for improvement. This position also prepares summaries and reports for the University's consolidated financial statements.

**What you will do**
- Records, tracks, monitors, and reports long-term gift commitments using the database, including donations to the US Foundation.
- Coordinates the day-to-day operational aspects of pledge and renewal programs, performs analysis, and makes recommendations for improvement.
- Writes formal communications in support of regular maintenance, follow-up, and renewal of pledge commitments.
- Prepares pledge status reports, cash projections, and pledge status aging/overdue reports on a monthly, quarterly, and annual basis.
- Prepares summaries for the university’s consolidated financial statements.
- Monitors data integrity, conducts integrity checks and adjusts processes according to defined schedules or as required.
- Provides information and guidance on pledge policies with respect to gift acceptance and system abilities.
- Performs accounting and general bookkeeping activities including monitoring and reconciling accounts, preparing expense reimbursements, and completing journal entries.
- Other duties as required in support of the department and/or unit.

**Required Education**
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
- in business administration preferred. or
- in accounting preferred.

**Required Experience**
- More than 3 years and up to and including 5 years of experience.
- Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirements**
- Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
- Provide effective consultation and advice on non-straightforward and/or complex issues.
- Interaction with others requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the different needs of different audiences.
- Builds relationships, trust and credibility.
- Prioritize and distribute work to deliver objectives on time and to the highest standard.
- Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
- Actively participate in project team meetings and develop individual and unit project plans.
- Lead procedural or technological change within a unit.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Seek information and input to fully understand the cause of problems.
- Appropriately assesses risks before making a decision.
- Contribute to the creation and evaluation of possible solutions.
- Take action to remove obstacles and address problems before the impact performance and results.
- Promote a work environment that is free from sexual viol

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