Operations Assistant

3 months ago


Toronto, Canada Givecloud Full time

**Operations Assistant**

We are looking for a highly organized individual to join our team as an Operations Specialist, reporting to the COO. Your mission will be to help our executive leadership execute logístical business functions, liaising across departments; finance, human resources, customer success, growth, engineering, and the executive leadership team. This key individual will perform a variety of operational and administrative tasks and support our Givecloud’s senior-leadership team and overall operations.

The Operations Assistant will untie the hands of our senior leaders by anticipating business and department responsibilities including managing calendars, project planning and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act with a high-level of autonomy and confidentiality.

Ultimately, you will contribute to the efficiency of Givecloud by providing personalized and timely support to executive members.

**What you’ll do**:

- Manage information flow in a timely and accurate manner
- Manage executive schedules and calendars, by setting up meetings and occasionally taking minutes
- Draft, review and send communications on behalf of company executive(s)
- Support in planning, budgeting and booking travel, including meetings, events and conferences
- Handle basic bookkeeping and expense reporting tasks on a routine cadence according to the standards of our finance team
- Take minutes during meetings and facilitate follow ups and action items
- Organize and maintain internal wikis and documentation as appropriate
- Other Adhoc administration needs and tasks as required

**What You Bring**
- Highly organized and detail oriented
- Excellent written and verbal communication skills
- Ability to prioritize a daily workload
- Ability to adjust to changing plans and priorities in a fast paced environment
- Maintain the highest level of confidentiality regarding sensitive company and personal information.
- High Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar, etc)

**Why Join Us**
- Immerse yourself in a supportive and innovative company culture that values asynchronous work and remote collaboration.
- Your voice will be heard, your contributions valued, and you'll be empowered to make a lasting impact.
- Take ownership of your tasks, your successes, and even a stake in the company's growth.
- Get trained by fantastic professionals.
- Enjoy an attractive benefits package and a progressive time-off philosophy.
- Embrace the flexibility of working from home within a well-established virtual team that’s always been a key component of our environment.
- Work for an organization that has recently been certified as a Great Place to Work


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