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Event Coordinator

4 months ago

Halifax, Canada Agenda Managers Inc. Full time

**Role Summary**

As a member of the events team, the Event Coordinator plays an important role in establishing and maintaining positive working relationships between clients, sponsors, venues, vendors and suppliers to define and achieve phenomenal event experiences. In the office, the Event Coordinator develops Event Delivery Plans that define the scope of work for a given event, and actions that work. On-site at events, the Event Coordinator acts as a key point-of-contact between clients, stakeholders, venues, suppliers, and attendees. The Event Coordinator helps trouble-shoot issues as they arise, and upholds a customer-service-first attitude to ensure that everyone involved receives the best possible experience.

**Role Responsibilities**
- Works with clients/committees to create detailed Event Delivery Plans, which includes but is not limited to:

- Event Overview
- Event Objectives
- Budgets
- Sponsorship
- Develops relationships with, and sources:

- Venues
- Accommodations
- Caterers
- Entertainment
- Audio-Visual support
- Helps in the registration process; ensuring all sponsors, presenters, and attendees are accounted for
- Answers phone calls, usually pertaining to our ongoing events
- Prepares run-sheets for events
- Plays a key-role in on-site event execution included but not limited to:

- Guides event set-up
- Registration/Information desk duties
- Facilitate on-site payment in some cases
- Ensure the proposed event schedule is adhered to
- Ensures sponsoring companies receive their agreed upon exposure/benefits
- Guides event tear-down
- Other duties as needed

**Qualifications**

We are seeking a motivated, organized individual with two to four years operational experience in event planning and execution. Willingness to learn, and to ask questions is of high importance. Fundamental skill sets required are: attention to detail, superior communication in both written and oral formats, an intuitive nature to do the right thing, consistency, and a sense of humour. Relevant experience includes (but is not limited to):

- Event management diploma or relevant post-secondary education
- Supported or managed a conference-style event with a budget of at least $50,000; 100 attendees; two-days in duration
- Supported or managed other events: sports tournaments, fundraising events, community events, product launch(es)
- Prepared run-sheets or Banquet Event Orders
- Prepared detailed budgets
- Coordinated catering/menus, audiovisual, room set-ups, ground transportation, entertainment, décor
- Worked in a hotel or food/beverage establishment
- Willingness to work some evenings and weekends as required by event schedule(s)
- Proficient in English; French proficiency is an asset

**Compensation**

The salary range for this position, based on a 37.5-hour work week, is $38,000 - $42,000 annually, paid out on a semi-monthly basis. Our total compensation package includes 3-weeks of paid vacation, in addition to time off for Holidays throughout the year. Free parking at our office and paid education/training is also available.

**Application Instructions**
- Cover letter introducing yourself that clearly indicates how you meet the requirements of this position
- Resume focusing on your interest in and alignment with the role, highlighting relevant skills and experience

**Job Types**: Full-time, Permanent

**Salary**: $38,000.00-$42,000.00 per year

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2023-08-04
Expected start date: 2023-08-14