Current jobs related to Office Administrator - Vaughan - Rimkus Consulting Group Canada, Inc.

  • Office Administrator

    4 weeks ago

    Vaughan, Ontario, Canada Ther-Motion Mechanical Inc. Full time

    Job Summary: As an Office Administrator at Ther-Motion Mechanical Inc., you will be responsible for providing administrative support to our team. We are looking for an individual who can assist with administrative tasks, implement new procedures, and oversee office operations.Key Responsibilities:Administrative Support: Provide administrative support to our...

  • Office Administrator

    4 weeks ago

    Vaughan, Canada Attaineo Full time

    We are seeking a highly organized, proactive, and detail-oriented Office Administrator to support one of our global pharmaceutical innovators to help ensure the efficient operation of their office. This is a one-year contract role to cover someone on maternity leave. The Office Administrator will be responsible for managing day-to-day administrative tasks,...

  • Office Administrator

    1 month ago

    Vaughan, Canada Attaineo Full time

    We are seeking a highly organized, proactive, and detail-oriented Office Administrator to support one of our global pharmaceutical innovators to help ensure the efficient operation of their office. This is a one-year contract role to cover someone on maternity leave. The Office Administrator will be responsible for managing day-to-day administrative tasks,...

  • Office Administrator

    4 weeks ago

    Vaughan, Ontario, Canada J & F SEAFOOD CORP. Full time

    Job Title: Office ManagerJob Title: Office ManagerAbout the RoleAt J & F SEAFOOD CORP., we are seeking an experienced Office Manager to join our team. As an Office Manager, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key...

  • Administrative Officer

    4 weeks ago

    Vaughan, Ontario, Canada Magnum Fire Protection Inc. Full time

    Job Title: Administrative OfficerJob Summary: We are seeking an experienced Administrative Officer to join our team at Magnum Fire Protection Inc.Duties and Responsibilities:Establish work priorities and ensure procedures are followed and deadlines are met.Carry out administrative activities of the establishment.Co-ordinate and plan for office services such...

  • Office Administrator

    4 weeks ago

    Vaughan, Canada Kitchen Tailors Full time

    **Job Summary** **Responsibilities** - Manage daily office operations, including scheduling appointments and coordinating meetings. - Provide excellent customer service to clients and patients, addressing inquiries and concerns promptly. - Perform data entry tasks accurately to maintain up-to-date records. - Assist with administrative duties such as filing,...

  • Office Administrator

    3 weeks ago

    Vaughan, Canada High North Laboratories Full time

    **About Us**: HIGH NORTH LABORATORIES INC is Canada’s fastest growing analytical laboratory providing the Cannabis industry with quick and reliable product testing to bring transparency and confidence to all transactions. We are committed to continuous quality improvement and innovation in our processes, and believe that a strong, cohesive, and committed...

  • Office Administrator

    6 months ago

    Vaughan, Canada High North Laboratories Full time

    **About Us**: HIGH NORTH LABORATORIES INC is Canada’s fastest growing analytical laboratory providing the Cannabis industry with quick and reliable product testing to bring transparency and confidence to all transactions. We are committed to continuous quality improvement and innovation in our processes, and believe that a strong, cohesive, and committed...

  • office administrator

    2 months ago

    Vaughan, Canada DS Solution Providers Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...

  • office administrator

    2 months ago

    Vaughan, Canada DS Solution Providers Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...

  • office administrator

    1 month ago

    Vaughan, Canada Euchner Canada Inc Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • office administrator

    2 months ago

    Vaughan, Canada Euchner Canada Inc Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentPerform data...

  • Office Administrator

    6 months ago

    Vaughan, Canada AGM Renovations Full time

    **Job Title**: Office Administrator **Company**: AGM Renovations **Location**: Woobridge (In -Office) **Position Type**: Full-time **About Us**: AGM Renovations is a leading renovation company dedicated to providing exceptional service and quality craftsmanship to our clients. We specialize in home renovations and improvements, striving to exceed our...

  • administrative officer

    6 months ago

    Vaughan, Canada GOLDMINES CONSTRUCTION INC Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...

  • administrative officer

    6 months ago

    Vaughan, Canada GOLDMINES CONSTRUCTION INC Full time

    Education: Expérience: EducationCollege/CEGEPTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...

  • Office Administrator

    1 month ago

    Vaughan, Canada HR à la carte Full time

    We are seeking a diligent, professional Office Administrator to join our fast-growing business!VM Food Group offers:A competitive compensation package;Comprehensive Health Benefits (with premiums 100% covered by VM Food Group)Flexible work hours;We have an entrepreneurial spirit and the soul of a start-up;We value curiosity, creativity, open-mindedness, and...

  • office administrator

    3 weeks ago

    Vaughan, Canada Euchner Canada Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearExperience: 2 years to less than 3 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and...

  • administrative officer

    2 months ago

    Vaughan, Canada IATI CANADA INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssemble data and...

  • office administrator

    4 months ago

    Vaughan, Canada 2222590 Ontario Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate...

  • administrative officer

    2 months ago

    Vaughan, Canada IATI CANADA INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security...

Office Administrator

6 months ago

Vaughan, Canada Rimkus Consulting Group Canada, Inc. Full time

**Overview**

Coordinates and oversees day-to-day office administrative functions, including office organization, file and records management, purchasing, mail distribution, matter entry, client invoicing, accounts receivable, and office maintenance and security. Supports the business needs of the District Manager and performs administrative duties for office personnel. Oversees office administration to achieve maximum efficiency, expense control, and productivity. Level of responsibility projected to expand with office growth and may (or may not) include supervising administrative staff. Works under general supervision, exercising initiative and independent judgment in the performance of tasks.

**Essential Job Functions**
- Matter Specific Administration_
- Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company’s business.
- Receives incoming matter assignments, addresses all elements of matter sheet, and inputs assignment into company systems with accuracy. Communicates with clients on a professional level.
- Works within company database to create reports to ensure timely processing of open and pending matters.
- General Office Administration_
- Answers phones and route calls and messages to office personnel.
- Supports the business and production needs of the District Manager and the district office.
- Responsible for proofreading, quality control, and distribution of outgoing work documents.
- Assists business development staff with database management, presentation materials, and special events.
- Purchasing of office supplies, equipment, and furniture with the guidance of the District Manager. Also oversees maintenance of office facilities and equipment.
- Processes matter check requests, and third-party invoices.
- Cross-train and assist other administrative staff to ensure efficient and timely workflow. Assist with coordinating department staff vacation.
- Position may or may not supervise other administrative staff.
- May assist the District Manager and Business Development Manager with client collections.
- Adheres to directives as outlined in the Administrative Systems and Procedures Manual.
- Attends and participates in monthly region administrative conference calls.
- Performs other duties as assigned.

**Required Education and Certifications**
- High school diploma with some college.
- Undergraduate degree or higher desired.
- Minimum of 10 years’ experience in an administrative and/or supervisory capacity.
- Certification as an administrative professional desired.
- Experience in legal, construction, insurance industries a plus.

**Required Skills and Abilities**
- Must have high level of interpersonal skills to handle sensitive and confidential information.
- Must be able to handle sensitive and confidential information.
- Must be able to understand departmental operations and business procedures.
- Must be able to interact and communicate with individuals at all levels of the organization.
- Must possess excellent business writing, editing, and proofreading skills.
- Work requires continual attention to detail, establishing priorities, and meeting deadlines.
- Must have ability to read, analyze, and understand information and ideas presented in writing.
- Must be able to respond written or verbally to job specific and general inquiries from management, peers, subordinates, clients, and external vendors.

**Physical Demands** - Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, crouch, talk, and hear. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

**Overtime** - This position is salaried with a non-exempt ESA status, unless it includes supervisory responsibilities of other staff. Regular working hours are 8:00 a.m. to 5:00 p.m. Monday through Thursday and 8:00 a.m. to 2:30 p.m. on Friday, with a half hour for lunch. There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.

**Travel Requirements** - Not expected for this position.

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.

LI-AL1

LI-ONSITE