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Office Administrator

4 months ago

Thorndale, Canada ProGrow Farms Ltd. Full time

**Job Posting: Administrative Assistant**

**ProGrow Farms Ltd.** is a player in the global cannabis market, dedicated to quality, sustainability, and innovation. We are currently seeking a proactive and detail-oriented Administrative Assistant to join our team at our headquarters in Thorndale, Ontario.

**Responsibilities**:

- Answer and direct incoming phone calls in a professional manner.
- Organize and manage appointments and schedules efficiently.
- Plan and facilitate meetings, including preparing agendas and taking detailed minutes.
- Assist in the preparation of regular reports by gathering and organizing relevant data.
- Develop and maintain an effective filing system to ensure easy access to documents.
- Update and uphold office policies and procedures to enhance efficiency.
- Source and order office supplies, as well as research new deals and suppliers to ensure cost-effectiveness.
- Manage contact lists and maintain accurate records of important stakeholders.
- Handle expense reports, ensuring timely submission and reconciliation.
- Data entry into QuickBooks
- Ability to orgainize and pay invoices on time or as directed.
- Provide general support and assistance to office visitors.
- Serve as the primary point of contact for both internal and external clients.
- Collaborate with the team to address requests and inquiries from senior management.

**Requirements**:

- Proven experience as an administrative assistant, virtual assistant, or office administrator.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office management software.
- Proficiency in QuickBooks is an asset, but can be trained.
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management abilities, with keen attention to detail.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
- A proactive and self-motivated attitude, with a willingness to take on new challenges.
- Own transportation to and from work as we are not on a bus route.

**Salary**: $40,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Ability to Commute:

- Thorndale, ON N0M 2P0 (required)

Work Location: In person

Application deadline: 2024-03-18
Expected start date: 2024-04-08